Accounts Executive (Third Party Payroll)

Regal Rexnord; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Regal Rexnord is seeking a detail-oriented Accounts Payable/Receivable executive to manage overseas (Europe) collections, payable processing, vendor reconciliations, and intercompany accounting from Mumbai. The role requires strong communication, attention to process controls, and end-to-end ledger activities across AR, AP and GL.

The candidate will interact with internal teams and external partners to ensure timely payments, accurate receipts, and compliant expense settlements in a fully onsite

Qualifications

• B.com from reputed college with 2-3 years' experience in AR, AP and GL.
• Experience handling overseas customer communications and collections.
• Ability to coordinate with Sales, Customer Service, Operations and Quality.
• Strong understanding of internal controls and payment processes.

Responsibilities

• Process third-party invoices for timely payment and adhere to authority matrix.
• Ensure weekly reimbursement of expense claims.
• Manage vendor accounts reconciliation and resolve differences.
• Oversee AR collection activities with overseas customers via email/phone.
• Prepare monthly intercompany statements and reconciliation.

Skills

Communication skills

Accounts Payable

Accounts Receivable

Intercompany Reconciliations

General Ledger

Education

B.Com

Job description

Work Model: This is a fully onsite role, with work performed at your designated Regal Rexnord office.

Summary

This role involves managing communication with overseas (Europe) customers for timely invoice bookings, prompt payment to vendors, timely collections, coordinating internally, and resolving payment issues. It also includes accurate customer receipt accounting, intercompany reconciliations, and overseeing payable tasks such as expense reimbursements and vendor accounts.

Essential Duties And Responsibilities

Accounts Payable

• Processing payment of Third-party Invoices as per due dates, good knowledge about procedures to be followed and
• Ensuring weekly Reimbursement of Expenses claims
• Ensuring authority matrix while processing the claims /invoices
• Processing Travel Advance requests and ensuring the settlement in time
• Monitoring of Travel Policy while settling the expenses claims of the associates
• Vendor account reconciliation and resolving the differences if any on timely basis.

Accounts Receivable - Collection

• Independently managing communication with overseas customers related to collection.
• Regular follow up for collection by emails/ phone calls as needed.
• Resolving issues related to collection by escalating it to the immediate manager & coordinating with internal departments like Sales, Customer Service, Operations and Quality etc.
• Sending outstanding statements, and dunning letters to customers in case of delayed payments.
• Analysis of past due collections by reason and reporting weekly collections against forecast.
• Resolving collection issues in time to avoid bad debt risk.

Accounts Receivable - Accounting

• Ensuring correct and timely accounting of receipts from customer
• Timely Customer account reconciliation and resolving the differences
• Sending monthly intercompany statements and reconciliation of Intercompany Account balances.
• Ensuring proper accounting for AR related Credit note, Debit note, Bank Receipts.

Functional Competencies

Good Process understanding and internal controls knowledge. Good communication skills – written and spoken. Ability to take full ownership and should take initiative in resolving job related issues. Ability to prioritize the work. Hands on experience in Accounts Payable, Receivable & General Ledger

Education And Experience Requirements

B.com from reputed college – 2-3 years of experience in accounts receivable, accounts payable and general ledger.

Key Relationships

• Internal: Customer Service, Admin, Overseas Associates
• External: Auditors/Bankers, Overseas Customers

Personal Trait / Profile

Excellent communication skills – written and spoken as job requires extensive communication. Ability to take full ownership and should take initiative in resolving collection related issues Alertness and high sense of urgency to resolve issues and communicate feedback to customers.

Language Skills

Fluency in oral and written English communication.

About Regal Rexnord

Regal Rexnord is a publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company’s electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company’s automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.

The Company’s end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.