Accounts Executive Third Party Payroll

Regal Rexnord; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Regal Rexnord is seeking a finance professional in Mumbai to manage overseas customer communications, timely invoice bookings, and vendor payments, while ensuring accurate receipt accounting and intercompany reconciliations.

The role covers accounts payable, accounts receivable collection, and accounting activities, with emphasis on process controls, timely settlements, and collaboration with Sales, Operations, and Admin to resolve issues.

Qualifications

• B.com from reputed college with 2-3 years of experience in AR, AP and GL.
• Excellent written and spoken communication skills in English.
• Strong understanding of accounts payable/receivable processes and intercompany reconciliations.

Responsibilities

• Process third-party invoices and ensure timely payment according to due dates.
• Ensure weekly reimbursement of expenses and maintain authority matrix for claims.
• Manage overseas collection communications and follow-ups via email/phone.
• Perform timely customer account reconciliations and intercompany statements.
• Record receipts, credits/debits, and bank reconciliations accurately.

Skills

Accounts Payable

Accounts Receivable

General Ledger

Communication Skills

Intercompany Reconciliation

Education

B.com from reputed college

Job description

Job Description

Work Model: This is a fully onsite role, with work performed at your designated Regal Rexnord office.

SUMMARY

This role involves managing communication with overseas (Europe) customers for timely invoice bookings, prompt payment to vendors, timely collections, coordinating internally, and resolving payment issues. It also includes accurate customer receipt accounting, intercompany reconciliations, and overseeing payable tasks such as expense reimbursements and vendor accounts.

Essential Duties and Responsibilities

Accounts Payable

• Processing payment of Third-party Invoices as per due dates, good knowledge about procedures to be followed and
• Ensuring weekly Reimbursement of Expenses claims
• Ensuring authority matrix while processing the claims /invoices
• Processing Travel Advance requests and ensuring the settlement in time
• Monitoring of Travel Policy while settling the expenses claims of the associates
• Vendor account reconciliation and resolving the differences if any on timely basis.

Accounts Receivable - Collection

• Independently managing communication with overseas customers related to collection.
• Regular follow up for collection by emails/ phone calls as needed.
• Resolving issues related to collection by escalating it to the immediate manager & coordinating with internal departments like Sales, Customer Service, Operations and Quality etc.
• Sending outstanding statements, and dunning letters to customers in case of delayed payments.
• Analysis of past due collections by reason and reporting weekly collections against forecast.
• Resolving collection issues in time to avoid bad debt risk.

Accounts Receivable - Accounting

• Ensuring correct and timely accounting of receipts from customer
• Timely Customer account reconciliation and resolving the differences
• Sending monthly intercompany statements and reconciliation of Intercompany Account balances.
• Ensuring proper accounting for AR related Credit note, Debit note, Bank Receipts.

Functional Competencies

Good Process understanding and internal controls knowledge. Good communication skills – written and spoken. Ability to take full ownership and should take initiative in resolving job related issues. Ability to prioritize the work. Hands on experience in Accounts Payable, Receivable & General Ledger

Education and Experience Requirements

B.com from reputed college – 2-3 years of experience in accounts receivable, accounts payable and general ledger.

KEY RELATIONSHIPS

• Internal: Customer Service, Admin, Overseas Associates
• External: Auditors/Bankers, Overseas Customers

Personal Trait / Profile

Excellent communication skills – written and spoken as job requires extensive communication. Ability to take full ownership and should take initiative in resolving collection related issues Alertness and high sense of urgency to resolve issues and communicate feedback to customers.

Language Skills

Fluency in oral and written English communication.

About Regal Rexnord

Regal Rexnord is a publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company’s electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company’s automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.

The Company’s end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.

Notification to Agencies

Please note that Regal Rexnord Corporation and its affiliates and subsidiaries ("Regal Rexnord") do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement or similar contract and approval from HR to submit resumes for a specific requisition, Regal Rexnord will not consider or approve payment to any third-parties for hires made.