Accounts Executive - Receivable

Arcot Group; Mumbai; On-site; INR 500,000 - 750,000; Full time

Job summary

Arcot Group is seeking an Accounts Receivable Executive to own the full AR function across Arcitech entities in India, UAE, and the US. You will manage invoicing, collections, reconciliations, and ensure GST, TDS and e-invoicing compliance while keeping books clean in Tally Prime.

You will generate weekly aging and AR summaries, draft professional client reminders, and coordinate with sales and delivery teams on escalations to protect cash flow and accuracy across multiple currencies.

Qualifications

• 2–4 years of hands-on Accounts Receivable experience.
• Indian AR depth (GST classification, TDS receivable tracking, and Form 26AS reconciliation) on the receivables side.
• Tally Prime (receipts, ledgers, reconciliation) — not just data entry.
• E-invoicing (IRP portal), IRN generation, and applicability rules.
• Strong written English for client emails and reminders, and clear verbal communication.
• Excel/Google Sheets for aging reports and reconciliations.

Responsibilities

• Track all outstanding invoices across the three Arcot Group entities.
• Send scheduled payment reminders and escalate when needed.
• Maintain weekly aging reports and flag cash-flow concerns.
• Reconcile receipts and ensure month-end close readiness.

Skills

AR end-to-end

GST & TDS

Tally Prime

E-invoicing (IRP)

Client communication

Excel/Google Sheets

Attention to detail

Independence

Multi-entity AR

Education

Semi-qualified CA / CMA (Inter cleared)

Job description

Job Description:

About the Role

We are looking for an Accounts Receivable Executive to own the full AR function across all three Arcot Group entities — Arcitech AI Solutions Pvt Ltd (India), Arcitech FZCO (UAE), and Arcitech LLC (US). This means collecting from clients, tracking outstanding invoices, running reconciliations, managing GST / TDS / e-invoicing compliance in India, and keeping the books clean in Tally Prime across all three entities.

Key ResponsibilitiesCollections & Receivables Management

• Track all outstanding invoices across the three Arcot Group entities.
• Send scheduled payment reminders to clients — first, second, and escalation — professionally and on time.
• Follow up on overdue receivables; escalated to sales / delivery / the Group Accounts Manager when clients are unresponsive.
• Maintain weekly aging reports and flag cash-flow concerns to the Group Accounts Manager proactively.

Client & Vendor Communication

• Draft professional, clear payment reminders that are firm but relationship-preserving.
• Reply to client and vendor queries on invoices, payments, and reconciliations within 1 business day.
• Keep clean records of all correspondence per invoice for audit and escalation.
• Coordinate with sales / delivery teams on client-specific escalations without damaging relationships.

Indian Statutory Compliance (GST, TDS, E-Invoicing, 26AS)

• Apply correct GST treatment on invoices — within-India, LUT export (nil), or export with payment of tax.
• Prepare monthly GSTR-1 data with correct classification per export type; support the Group Accounts Manager on filing.
• Run e-invoicing on the IRP portal where applicable per turnover rule; ensure IRN is generated on time.
• Track TDS applicability on incoming payments; confirm client-side deduction and reconcile monthly with Form 26AS.
• Follow up with clients whose TDS deductions are not reflecting in 26AS — chase until credit shows.

Tally Booking & Reconciliation

• Book all receipt entries in Tally Prime in the correct entity (India / UAE / US), currency, and tax treatment.
• Reconcile received amounts against invoices; flag shortfalls, excess payments, and unexplained differences.
• Resolve reconciliation differences with the client, sales, or delivery within 5 business days.
• Keep ledgers current so month-end close runs smoothly, with no last-minute scrambles.

Reporting & Awareness

• Prepare weekly aging reports and monthly AR summary reports for the Group Accounts Manager.
• Flag cash-flow concerns (large upcoming receivables, stuck money) with proposed actions.
• Stay current on Indian government schemes (RoDTEP, MSME benefits, startup schemes) that could benefit Arcot Group; share insights with the Group Accounts Manager when relevant.
• Keep pace with GST / TDS / e-invoicing rule changes and notify the team of updates.

Required Skills & Experience

• Experience: 2–4 years of hands-on Accounts Receivable experience
• Indian AR depth (must-have): prior work covering GST classification, TDS receivable tracking, and Form 26AS reconciliation on the receivables side
• Tally Prime (must-have): hands-on with receipt entries, ledger management, and reconciliation — not just data entry
• E-invoicing (must-have): working knowledge of IRP portal, IRN generation, and applicability rules
• Communication (non-negotiable): strong written English — you will draft client emails, reminders, and replies daily; verbal communication clear enough to handle client calls
• Excel / Google Sheets: comfortable with aging reports, reconciliations, VLOOKUP / basic formulas
• Attention to detail: AR errors have real financial consequences; accuracy is non-negotiable
• Ownership: able to work independently within the AR scope; escalates to the Group Accounts Manager on judgment calls, not on execution
• Learning mindset: willingness to learn UAE VAT and US AR treatment on the job under the Group Accounts Manager’s guidance

Nice to Have

• Semi-qualified CA / CMA (Inter cleared) or equivalent.
• Prior exposure to multi-entity or multi-currency AR (India + one overseas entity).
• Awareness of UAE VAT rules or US state / federal sales-tax treatment.
• Prior work at a technology / SaaS / IT company.
• Experience preparing MIS or cash-flow reports.
• Awareness of Indian government schemes (RoDTEP, MSME, startup benefits) beneficial to growing businesses.

The Ideal Candidate

• Has genuinely handled Indian AR end-to-end — GST, TDS, e-invoicing, 26AS — not just receipt data entry.
• Can draft a professional client email without hand-holding.
• Has the discipline to keep three entities cleanly separate — no crossed entries, no mixed currencies.
• Is comfortable being independent within the AR scope while escalating judgment calls to the Group Accounts Manager.
• Is genuinely open to learning UAE and US AR on the job — not looking for a static “just-Indian-AR” seat.
• Communicates well — clients, vendors, sales team, and internal reports.

Requirements: