Senior AP&AR -Manager

Zoho; Bengaluru; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Zoho is seeking a Chartered Accountant to lead AR/AP operations in Bengaluru. You will oversee invoice processing, vendor payments, collections, and TDS compliance, with strong focus on accuracy and controls.

You will collaborate with Procurement, Operations, Treasury and Sales to optimise cash flow, drive automation in financial processes, and support internal and statutory audits. Prior SAP experience is mandatory.

Qualifications

• CA qualification with 8–10 years of AR & AP experience.
• Hands-on ERP/SAP experience a must.
• Proficient in MS Excel and financial controls.

Responsibilities

• Process AP invoices and accounting per PO/contract.
• Manage AR invoicing, collections, and dispute resolution.
• Ensure TDS compliance and remittance.
• Prepare ageing, MIS reports, and payment trackers.
• Support audits, internal controls, and SOP adherence.
• Drive process improvement and automation in AR/AP.

Skills

Analytical skills

Reconciliation skills

Stakeholder management

Attention to detail

Education

Chartered Accountant (CA)

Tools

SAP

MS Excel

Job description

Key Responsibilities

• 1. Accounts Payable (AP) – Invoice Processing & Accounting

  • Review, verify, and process vendor invoices in line with Purchase Orders (POs), contracts, and approvals.
  • Ensure accurate accounting entries for invoices, advances, debit notes, and adjustments in ERP/SAP systems.
  • Maintain timely and accurate recording of all AP transactions.
  • Support month-end and year-end closing activities related to AP.
  • Plan and execute vendor payments in line with agreed credit terms and cash flow planning.
  • Track due dates and ensure timely disbursement of payments.
  • Coordinate with vendors to resolve invoice discrepancies and payment-related queries.
  • Maintain effective communication and strong vendor relationships.
  • Collaborate with internal teams (Procurement, Operations, Treasury) for seamless payment processing.
  • Perform periodic vendor reconciliation and ensure ledger accuracy.
  • Review and align vendor statements with company records.
  • Identify and resolve discrepancies, including open advances, debit notes, and unadjusted balances.

• 4. Accounts Receivable (AR) Management

  • Oversee customer invoicing and ensure timely and accurate billing.
  • Monitor collections, follow up on outstanding receivables, and minimize overdue balances.
  • Track customer ageing and escrow long-outstanding items.
  • Coordinate with sales and operations teams for dispute resolution.
  • Ensure proper accounting and reconciliation of customer accounts.

• 5. Taxation & Compliance (TDS)

  • Ensure accurate deduction of TDS as per applicable Income Tax provisions.
  • Record TDS entries correctly and ensure timely remittance to statutory authorities.
  • Support preparation and filing of TDS returns, challans, and reconciliation.
  • Liaise with consultants and auditors for compliance-related matters.

• 6. MIS & Reporting

  • Prepare AP & AR ageing reports, outstanding summaries, and payment trackers.
  • Generate periodic MIS reports for management review and decision-making.
  • Provide accurate data for financial reporting, audits, and reviews.

• 7. Audit & Governance

  • Support internal and statutory audits by providing required schedules and documentation.
  • Ensure adherence to internal controls, SOPs, and approval workflows.
  • Strengthen financial controls and mitigate risks in receivable and payable processes.

• 8. Process Improvement & Automation

  • Identify process gaps and drive continuous improvement initiatives.
  • Support implementation of system enhancements and automation in AR/AP processes.
  • Improve efficiency, accuracy, and turnaround time for financial operations.

Qualifications & Experience

• Chartered Accountant (CA)
• 8–10 years of relevant experience in AR & AP functions.
• Prior experience in ERP systems (preferably SAP) is mandatory.

Requirements

• Strong knowledge of accounting principles and financial controls.
• Hands‑on experience with ERP/SAP systems.
• Proficiency in MS Excel
• Strong analytical and reconciliation skills.
• Excellent communication and stakeholder management abilities.
• High attention to detail and problem-solving mindset.

Key Performance Indicators (KPIs)

• Timely processing of invoices and payments.
• Reduction in overdue receivables and ageing.
• Accuracy of reconciliation and financial reporting.
• Compliance with statutory and internal audit requirements.
• Process efficiency and automation improvements.