Accounts & Admin Executive

Medialab 3d Solutions; Pune District; On-site; INR 450,000 - 650,000; Full time

Job summary

Medialab 3d Solutions in Pune is seeking an experienced Accounts & Admin professional to manage Tally books, record daily transactions, and handle tax invoicing and payroll tasks.

The role covers attendance, leave, salary sheets, statutory compliance, vendor coordination, and office administration. 2–5 years’ experience in Accounts & Admin is preferred, with B.Com/M.Com/BBA or higher finance qualification.

Qualifications

• Hands-on knowledge of Tally and accounting processes.
• Working knowledge of tax compliance.
• Good Excel and reconciliation skills.
• Strong attention to detail, documentation and timelines.
• Ability to work independently.
• Good communication skills.

Responsibilities

• Record day-to-day financial transactions in Tally and maintain books of accounts.
• Verify purchase invoices and supporting documents.
• Perform routine bank, purchase and other reconciliations.
• Maintain proper accounting records and document filing.
• Tax Invoicing.
• Maintain employee attendance and leave records and identify irregularities.
• Calculate overtime, salary advances, incentives and payroll adjustments.
• Prepare and reconcile monthly salary sheets for CFO review and approval.
• Maintain employee bank, PF, salary and related payroll records.
• Prepare full & final settlement calculations for review.
• Calculate TDS and coordinate timely payment and quarterly return data.
• Prepare and maintain TDS records and supporting documents.
• Prepare/support Professional Tax and PF payments, returns and challans.
• Monitor compliance with due dates and maintain complete statutory records.
• Coordinate with the Company Secretary for routine documents and statutory requirements.
• Coordinate routine renewals, DSCs, licenses and registrations as assigned.
• Maintain finance and administrative records required for corporate compliance.
• Monitor petty cash and maintain support records.
• Manage office supplies, stock and routine purchase requirements.
• Coordinate office maintenance and repairs with service providers.
• Obtain quotations and coordinate routine vendor requirements within approved limits.
• Professionally coordinate and manage interactions with visitors, clients, security personnel, and employees.
• Coordinate with the Vansum team for administrative requirements.
• Manage official email communications and correspondence.
• Handle courier services, dispatch activities, and general office communications.
• Coordinate employee engagement initiatives, company events, meetings, and related activities

Skills

Tally

Accounting processes

Excel

Reconciliation

Communication

Attention to detail

Independent worker

Education

B.Com / M.Com / BBA / Postgraduate in Finance / CA Intermediate

Tools

Tally

Excel

Job description

Roles & Responsibilities :

1. Accounting & Bookkeeping

• Record day-to-day financial transactions in Tally and maintain books of accounts.
• Verify purchase invoices and supporting documents.
• Perform routine bank, purchase and other reconciliations.
• Maintain proper accounting records and document filing.
• Tax Invoicing

2. Payroll, Attendance & Leave

• Maintain employee attendance and leave records and identify irregularities.
• Calculate overtime, salary advances, incentives and payroll adjustments.
• Prepare and reconcile monthly salary sheets for CFO review and approval.
• Maintain employee bank, PF, salary and related payroll records.
• Prepare full & final settlement calculations for review.

TDS, PT & PF Compliance

• Calculate TDS and coordinate timely payment and quarterly return data.
• Prepare and maintain TDS records and supporting documents.
• Prepare/support Professional Tax and PF payments, returns and challans.
• Monitor compliance with due dates and maintain complete statutory records.

Company Secretarial & Administrative Coordination

• Coordinate with the Company Secretary for routine documents and statutory requirements.
• Coordinate routine renewals, DSCs, licenses and registrations as assigned.
• Maintain finance and administrative records required for corporate compliance.

Administration & Vendor Management

• Monitor petty cash and maintain support records.
• Manage office supplies, stock and routine purchase requirements.
• Coordinate office maintenance and repairs with service providers.
• Obtain quotations and coordinate routine vendor requirements within approved limits.
• Professionally coordinate and manage interactions with visitors, clients, security personnel, and employees.
• Coordinate with the Vansum team for administrative requirements.
• Manage official email communications and correspondence.
• Handle courier services, dispatch activities, and general office communications.
• Coordinate employee engagement initiatives, company events, meetings, and related activities

Experience & Qualification

• Recommended experience: 2-5 years in Accounts & Admin.
• B. Com / M. Com /BBA/ Postgraduate in Finance/ CA Intermediate.

Key Skills

• Hands-on knowledge of Tally and accounting processes.
• Working knowledge of Tax compliance.
• Good Excel and reconciliation skills.
• Strong attention to detail, documentation and timelines.
• Ability to work independently.
• Good communication skills.