Account Executive - Accounts Receivable & Payable

Zuellig Pharma; Thane, Bhiwandi; Hybrid; INR 550,000 - 850,000; Full time

Job summary

Zuellig Pharma in Thane, India seeks a capable AP/AR professional to manage billing, payments, reconciliations and balance sheet maintenance for multiple principals.

The role includes month-end accruals, aging reviews and ad-hoc duties, with a preference for logistics industry experience. You will collaborate with internal teams to ensure accuracy and timely processing.

Qualifications

• Experience with accounts payable and accounts receivable processes.
• Knowledge of balance sheet schedules and month-end close activities.
• Prior exposure to SAP MDG or similar debtor code maintenance tools.

Responsibilities

• Posting of PO & Non-PO invoices and staff claims.
• Billing to principals and ensuring invoices match payments.
• Prepare balance sheet schedules and ensure GL balance tie-ins.
• Provide AR aging reports and assist with month-end accruals.
• Ad-hoc duties and back-up responsibilities as required.

Skills

Accounts payable

Accounts receivable

SAP

Tools

MDG system

Job description

Role & responsibilities

Expectations of the Role:

(A) Expectations For AP & AR Role:

1. Accounts Payable

• Posting of PO & Non-PO based invoice.
• Processing and ensuring the staff claims is compliant with company policy.
• Ensuring all costs are posted to the correct GL account and allocated to the correct cost centres.
• Posting of payments and journal entry for custom clearance import GST and vendor.
• Ensuring that the correct GST code is applied according to IRAS GST guidelines.
• Offer guidance and support to other division on the proper procedure for raising PRs
• Perform payment run for SSG accounts (ACH & Priority)
• Performing creditors recon for selected vendor.
• Monitoring AP ageing for non or delay payment to resolve discrepancies and outstanding issue.
• Performing Inventory reclass for Production Clearing account/ Material for internal consumption account and Scrapped material account.
• Computing monthly accrual for Shared Services /Mgt Quality/Utilities charges for 10&15 CNW/ Audit and tax.
• Act as a checker for any urgent payment.

(B) Expectations For AR Role

1. Principal Billings & Credit Control:

• Liase with client service and CTM project management team for the monthly billing to principals under my care.
• Ensure billing amount matches with the invoice.
• To mail out principal's invoices in a timely manner and based on principals'/clients' requirements if any. The list of principals/clients shall be maintained and updated regularly.
• To send monthly statement of accounts to respective Principal's Finance or Accounts Payable Team.
• Follow up with respective Principals for outstanding AR balance and resolve disputes, if any to ensure timely collection.
• To provide commentaries on individual customer accounts in AR aging report.
• Creation & maintenance of debtor codes in SAP using the MDG system.

2. Balance Sheet Schedule Maintenance

• Prepare balance sheet schedules of assigned accounts for AM review.
• Ensure classifications and utilisations are correctly reflected in the schedules.
• Ensure that the balance sheet figure ties back to GL balance

3. Month End Process

• Provision for income related accruals, if any
• Receipt allocation of payments from Principals.
• Download and provide AR Aging report for BPP submission.

4. Balance Sheet Schedule Maintenance

• Prepare balance sheet schedules of assigned accounts for AM review.
• Ensure classifications and utilizations are correctly reflected in the schedules.
• Ensure that the balance sheet figure ties back to GL balance.

5. Other ad-hoc duties and back up

Preferred candidate profile

• Prior experience in logistic Industry is an advantage