Senior AP&AR -Manager

Zoho; Bengaluru; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

Zoho in Bengaluru is seeking an experienced Chartered Accountant to lead AR & AP functions, ensure accurate invoicing, payments, and tax compliance. You will work with ERP/SAP, manage month-end close, and drive process improvements.

The role emphasizes strong analytical skills, stakeholder management, and meticulous reconciliation, with 8–10 years of relevant experience. This is an on-site position offering growth in a dynamic financial operations team.

Qualifications

• Chartered Accountant (CA) with 8–10 years of experience in AR & AP.
• Hands-on experience with ERP/SAP systems and strong MS Excel skills.
• Strong knowledge of accounting principles and financial controls.

Responsibilities

• Review, verify, and process vendor invoices in line with POs, contracts, and approvals.
• Plan and execute vendor payments in line with agreed credit terms and cash flow planning.
• Oversee customer invoicing and ensure timely and accurate billing.
• Monitor collections, follow up on outstanding receivables, and minimize overdue balances.
• Ensure accurate deduction of TDS and timely remittance to statutory authorities.
• Prepare AP & AR ageing reports, outstanding summaries, and payment trackers.
• Support internal and statutory audits by providing required schedules and documentation.
• Identify process gaps and drive continuous improvement initiatives.

Skills

Financial analysis

Stakeholder management

Attention to detail

Communication

Reconciliation

Education

Chartered Accountant (CA)

Tools

SAP

MS Excel

Job description

Key Responsibilities

• 1. Accounts Payable (AP) – Invoice Processing & Accounting

  • Review, verify, and process vendor invoices in line with Purchase Orders (POs), contracts, and approvals.
  • Ensure accurate accounting entries for invoices, advances, debit notes, and adjustments in ERP/SAP systems.
  • Maintain timely and accurate recording of all AP transactions.
  • Support month-end and year-end closing activities related to AP.
  • Plan and execute vendor payments in line with agreed credit terms and cash flow planning.
  • Track due dates and ensure timely disbursement of payments.
  • Coordinate with vendors to resolve invoice discrepancies and payment-related queries.
  • Maintain effective communication and strong vendor relationships.
  • Collaborate with internal teams (Procurement, Operations, Treasury) for seamless payment processing.
  • Perform periodic vendor reconciliation and ensure ledger accuracy.
  • Review and align vendor statements with company records.
  • Identify and resolve discrepancies, including open advances, debit notes, and unadjusted balances.

• 4. Accounts Receivable (AR) Management

  • Oversee customer invoicing and ensure timely and accurate billing.
  • Monitor collections, follow up on outstanding receivables, and minimize overdue balances.
  • Track customer ageing and escrow long-outstanding items.
  • Coordinate with sales and operations teams for dispute resolution.
  • Ensure proper accounting and reconciliation of customer accounts.

• 5. Taxation & Compliance (TDS)

  • Ensure accurate deduction of TDS as per applicable Income Tax provisions.
  • Record TDS entries correctly and ensure timely remittance to statutory authorities.
  • Support preparation and filing of TDS returns, challans, and reconciliation.
  • Liaise with consultants and auditors for compliance-related matters.

• 6. MIS & Reporting

  • Prepare AP & AR ageing reports, outstanding summaries, and payment trackers.
  • Generate periodic MIS reports for management review and decision-making.
  • Provide accurate data for financial reporting, audits, and reviews.

• 7. Audit & Governance

  • Support internal and statutory audits by providing required schedules and documentation.
  • Ensure adherence to internal controls, SOPs, and approval workflows.
  • Strengthen financial controls and mitigate risks in receivable and payable processes.

• 8. Process Improvement & Automation

  • Identify process gaps and drive continuous improvement initiatives.
  • Support implementation of system enhancements and automation in AR/AP processes.
  • Improve efficiency, accuracy, and turnaround time for financial operations.

Qualifications & Experience

• Chartered Accountant (CA)
• 8–10 years of relevant experience in AR & AP functions.
• Prior experience in ERP systems (preferably SAP) is mandatory.

Requirements

• Strong knowledge of accounting principles and financial controls.
• Hands‑on experience with ERP/SAP systems.
• Proficiency in MS Excel
• Strong analytical and reconciliation skills.
• Excellent communication and stakeholder management abilities.
• High attention to detail and problem-solving mindset.

Key Performance Indicators (KPIs)

• Timely processing of invoices and payments.
• Reduction in overdue receivables and ageing.
• Accuracy of reconciliation and financial reporting.
• Compliance with statutory and internal audit requirements.
• Process efficiency and automation improvements.