Account Executive

Synergy Maritime; Mumbai; On-site; INR 250,000 - 350,000; Full time

Job summary

Synergy Maritime in Mumbai is seeking a detail oriented Accounts & DMS Executive to support accounting operations and document management. The role involves digitizing documents, verifying invoices, updating vendor records, and preparing ageing reports to ensure timely compliance.

Ideal candidate has a B.Com, 0–1 year of experience, and proficiency with MS Office and document management systems. This position requires accuracy, organization, and timely collaboration with stakeholders.

Qualifications

• Bachelor's degree in Commerce or equivalent qualification.
• Basic accounting understanding and familiarity with invoices.
• Experience with document management and MS Office is preferred.

Responsibilities

• Scan and digitize physical documents for secure storage.
• Capture and update information from documents into the system.
• Verify documents using maker-checker processes.
• Upload supporting documents into portals or documentation software.
• Maintain availability of documents for stakeholders.
• Prepare and review ageing reports to track pending documentation.
• Verify invoices and credit notes for accuracy.
• Create new vendor profiles in documentation software.

Skills

Attention to detail

Strong organizational skills

Time management

Communication and coordination

Education

Bachelor's degree in Commerce

Tools

MS Office (Excel, Word)

Document management systems

Job description

Job description

Role Summary

We are looking for a detail oriented Accounts & DMS Executive to support both accounting operations and document management processes. The ideal candidate will handle basic accounting tasks while maintaining organized financial documentation in the DMS.

Key Responsibilities

• Scan and digitize physical documents for secure storage.
• Capture and update basic information from documents into the system.
• Perform cross-verification of documents using the maker-checker process.
• Upload supporting documents into designated portals or documentation software.
• File physical documents and send copies as per owner requirements.
• Prepare and review ageing reports to track pending documentation.
• Verify invoices and credit notes for accuracy and compliance.
• Manage approval allocations and create new vendor profiles in documentation software.
• Ensure timely completion of supporting uploads in respective systems.
• Maintain availability of documents (soft and physical copies) for all stakeholders.
• Conduct periodic reviews of ageing reports and follow up on pending items.

Qualifications

• Bachelors degree in Commerce
• 0-1 years of experience in accounts support.
• Familiarity with invoice processing and vendor documentation.
• Proficiency in MS Office (Excel, Word) and document management systems.

Skills & Competencies

• Attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work under deadlines and manage multiple tasks.
• Good communication and coordination skills.