Workplace Services Coordinator (part-time)

SmartBear; Galway; On-site; EUR 30,000 - 40,000; Part time

Benefits offered by this job

Career growth opportunities

Flexible work environment

Birthday leave

Job summary

SmartBear is looking for a Workplace Services Coordinator in Galway, Ireland. In this part-time role, you will coordinate essential workplace activities, manage resources, and provide support for facilities operations.

Your responsibilities include maintaining a welcoming office environment, managing inquiries, and supporting workplace safety initiatives. Ideal candidates will have experience in office administration and strong organisational skills.

SmartBear offers a dynamic work culture focused on inclusion and people development.

Qualifications

• Previous experience in office administration, workplace services, or facilities coordination.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal abilities.
• Proactive and customer-focused approach.

Responsibilities

• Coordinate the day-to-day running of the office and workplace services.
• Serve as the first point of contact for workplace and facilities inquiries.
• Manage office supplies, equipment, and inventory levels.
• Assist with office moves and workspace allocation.

Skills

Organisational skills

Communication skills

Customer-focused

Problem-solving skills

Education

Experience in office administration or facilities coordination

Tools

Microsoft Office

Job description

Workplace Services Coordinator

Location: Galway, Galway, Ireland

Hours: 23 hours per week (Monday–Friday, Office-Based)

Contract: Part-Time

We are seeking an enthusiastic and highly organised Workplace Services Coordinator to support the smooth day‑to‑day operation of our office environment. This is a fantastic opportunity for someone who enjoys providing excellent service, coordinating workplace activities, and creating a positive experience for employees and visitors.

As a key member of our team, you will help ensure our workplace is safe, efficient, well‑maintained, and welcoming. The Workplace Services Coordinator will be responsible for coordinating workplace services, managing office resources, supporting facilities operations, and acting as a primary point of contact for workplace‑related requests.

Key Responsibilities

• Coordinate the day‑to‑day running of the office and workplace services
• Serve as the first point of contact for workplace and facilities inquiries
• Manage office supplies, equipment, and inventory levels
• Coordinate maintenance requests and liaise with contractors and service providers
• Support workplace health and safety initiatives and compliance requirements
• Assist with office moves, workspace allocation, and meeting room management
• Coordinate employee events, catering, and workplace engagement activities
• Maintain workplace records, documentation, and service logs
• Welcome visitors and support reception activities when required
• Monitor workplace standards and identify opportunities for improvement
• Support the Workplace Services Manager with projects and operational activities

About You

• Previous experience in office administration, workplace services, facilities coordination, or a similar role
• Excellent organisational and time‑management skills
• Strong communication and interpersonal abilities
• A proactive and customer‑focused approach
• Ability to manage multiple tasks and priorities effectively
• Strong attention to detail and problem‑solving skills
• Good knowledge of Microsoft Office applications
• Experience working with external suppliers and contractors is desirable
• Understanding of workplace health and safety practices is an advantage

Why you should join the SmartBear crew

• You can grow your career at every level.
• We invest in your success as well as the spaces where our teams come together to work, collaborate, and have fun.
• We love celebrating our SmartBears; we even encourage our crew to take their birthdays off.
• We are guided by a People and Culture organization – an important distinction for us. We think about our team holistically – the whole person.
• We celebrate our differences in experiences, viewpoints, and identities because we know it leads to better outcomes.

Did you know?

• Our main goal at SmartBear is to make our technology‑driven world a better place.
• SmartBear is committed to ethical corporate practices and social responsibility, promoting good in all the communities we serve.
• SmartBear is headquartered in Somerville, MA with offices across the world including Galway Ireland, Bath, UK, Wroclaw, Poland and Bangalore, India.
• We’ve won major industry (product and company) awards including SD Times, DeveloperWeek's Devies Award, the AI Breakthrough Award, and BuiltIn Best Places to Work.

SmartBear is committed to creating an inclusive workplace for employees where all individuals are treated with respect and dignity. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, age, gender, disability, veteran status, sexual orientation, or any other protected status under applicable laws. We are dedicated to fostering a workplace that reflects a diversity of thought and experience as well as our values of being smart, open, driven, accountable, and curious.