Workplace Coordinator

Sodexo Ireland; Munster; On-site; EUR 35,000 - 43,000; Full time

Benefits offered by this job

Employee benefits package

Job summary

Sodexo Ireland is seeking a dedicated Workplace Coordinator in Limerick on a full-time basis. The role focuses on managing office stock, reception duties, and coordinating cleaning and maintenance to ensure a well-run workplace. A strong team player is essential to support staff, contractors and suppliers.

Eligibility requires an employment permit for non-EEA nationals. The salary is €39,140 per annum with clear opportunities for professional development and a comprehensive employee benefits

Qualifications

• Strong organisational and time-management skills.
• Ability to manage multiple tasks and priorities in a busy office environment.
• Good communication skills and the ability to liaise with staff, contractors, suppliers and internal stakeholders.
• Attention to detail when maintaining logs, records, audits, reports and stock levels.
• Practical problem-solving skills and a proactive approach to workplace support.

Responsibilities

• Manage office stock levels including catering supplies and stationery.
• Place and track orders for office supplies and catering requirements.
• Maintain open office spaces, print stations, hot desks and desk equipment.
• Coordinate locker allocation, logs and repairs as required.
• Provide reception cover and support front-of-house when needed.
• Coordinate cleaning services, including meetings with staff, reports and RAMS.
• Arrange catering for office events and process invoices.
• Monitor planned maintenance activities and safety-related checks.
• Coordinate repairs, waste management and subcontractor visits.
• Manage IT and access support tasks and distribute IT equipment.

Skills

Organisational skills

Communication skills

Attention to detail

Problem solving

IT awareness

Time management

Job description

Map Share/Print

Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

Full timeMonday to Friday€39,140 per annumOpportunities for professional developmentPlus our Sodexo employee benefits packageHarvey's Quay, Limerick - Full timeA role where you can learn, grow, develop and thrive.At Sodexo, we are passionate about our people. We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees.We are currently seeking a dedicated and dynamic Workplace Coordinator to join our team and play a key role in driving excellence and innovation in Soft Services.As a Workplace Coordinator you willManage office stock levels, including catering supplies, beverages, consumables, stationery, cleaning products, access cards, canteen stock, and event-related items.Place and track orders for office supplies, catering requirements, cleaning consumables, stationery, and other workplace materials.Maintain open office spaces, including print stations, stationery cupboards, hot desks, desk equipment, cable management, and general office readiness.Coordinate locker allocation, locker labels, locker logs, and lock repairs where required.Carry out regular workplace checks, including toilet checks, desk equipment checks, cleaning stock checks, audits, and facilities readiness checks.Provide reception cover and support front-of-house operations when required.Coordinate cleaning services, including monthly meetings with cleaning staff, weekly hours reports, VISA documentation checks, RAMS, toolbox talks, and cleaning-related records.Log, update, comment on, and close workplace tickets , ensuring issues are followed through to completion.Arrange catering for office events, process catering invoices, and maintain accurate records of catering orders.Monitor planned preventative maintenance activities, including checks for dryers, emergency assistance alarms, water temperatures, fire doors, AED equipment, and related facilities items.Coordinate repairs, maintenance works, waste management, sink flushing routines, subcontractor visits, estimates, and required approvals.Manage IT and access support tasks, including allocating IT equipment, maintaining Comms Room stock records, supporting Cork-based IT staff, and creating or deleting employee access cards.Prepare and distribute key workplace reports, including PPM updates, DHL recharge information, weekly event analysis reports, and other relevant administration updates.What we are looking forStrong organisational and time-management skills.Ability to manage multiple tasks and priorities in a busy office environment.Good communication skills and the ability to liaise with staff, contractors, suppliers, and internal stakeholders.Attention to detail when maintaining logs, records, audits, reports, and stock levels.Practical problem-solving skills and a proactive approach to workplace support.Basic IT awareness and confidence handling workplace equipment and access card processes.

• Sector: administrative and support service activities

Career Level

• Entry Level

Candidate Requirements

Essential

• Minimum Experienced Required (Years): 1

Desirable

• Ability Skills: Administration, Interpersonal Skills
• Competency Skills: Priority Planning, Time Management