Workplace Events Coordinator

CBRE; Dublin; On-site; EUR 28,000 - 36,000; Full time

Job summary

CBRE is seeking a Workplace Events Coordinator to assist with the coordination and execution of small to medium meetings, conferences, and events in Dublin.

You will work with clients, vendors, and team members to ensure guest services, signage, displays, and logistics are well-managed on the day of the event. Responsibilities include room turnover, on-site set-ups, and basic troubleshooting of audio/tech issues.

Qualifications

• Up to 2 years of job-related experience.
• Able to lift/carry heavy loads of 50 lbs. or more.
• Follow basic work routines and standards.
• Strong communication to exchange straightforward information.
• Word, Excel, Outlook are commonly used applications.

Responsibilities

• Primary point of contact for smaller meetings and events; support larger events as needed.
• Coordinate guest services with clients, vendors, and team members.
• Create a hospitable environment for attendees, owners, and vendors on event day.
• Assist with conference room turnover and room reconfiguration for events.
• Respond to event activities such as supplies, catering, and security needs.
• Conduct room setup, refresh, and removal of items; maintain space configurations.
• Troubleshoot audio and technical issues on-site.
• Manage a small inventory of event supplies.
• Coordinate master meetings calendar for small to mid-sized venues.
• Assist with post-event reporting and reconciliation.
• Follow existing procedures and escalate issues as appropriate.

Skills

Communication skills

Organizational skills

Problem-solving

Adaptability

Tools

Microsoft Office

Job description

As a CBRE Workplace Events Coordinator, you will assistwith the coordination and execution of small to medium meetings, conferences,and events.

What You’ll Do

• Primarypoint of contact for smaller meetings and events. Provide support for largerand more complex meetings and events as needed.
• Workwith clients, vendors, and team members to coordinate guest services. Thisincludes arrival experience, transportation, signage, displays, special needsrequirements, printing, and event security.
• Createa hospitable environment for attendees, event owners, and vendors on the day ofthe event.
• Assistwith conference room turnover and midday room refresh. Reconfigure rooms forevening indoor and outdoor spaces. Take direction from senior team members.
• Respondto event activities such as gathering event supplies, equipment needs, food& beverage services, facility security, etc.
• Conductroom set up, refresh, and removal of food, beverage, and service items.Maintain outlines of small space configurations, decor possibilities, andevent-related event items.
• Completeroom checks and ensure technical and visual spaces are functional. Troubleshootaudio and technical issues.
• Managea small inventory of event supplies.
• Coordinatemaster meeting and events calendar for small to medium-sized event spaces.Communicate events schedule with team and service providers.
• Assistwith post-event reporting and reconciliation. Escalate potential issues andconcerns as appropriate.
• Useexisting procedures to solve straightforward problems while having a limitedopportunity to exercise discretion.
• Impactthrough clearly defined duties, methods, and tasks are described in detail.
• Deliverown output by following defined procedures and processes under closesupervision and guidance.

What You’ll Need

• Up to 2 yearsof job-related experience.
• Fulfill the physical requirements associatedwith this role. This includes stooping, standing, walking, and climbing stairs.Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines andstandards in the application of work.
• Communication skills to exchangestraightforward information.
• Working knowledge of Microsoft Officeproducts. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with aninquisitive mindset.