Workplace Events Coordinator

CBRE Group, Inc.; Dublin; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

CBRE Workplace Events Coordinator position assists with the coordination and execution of small to medium meetings, conferences, and events. You will act as the primary contact for smaller events and support larger ones as needed.

Day-to-day duties include coordinating guest services, room setup, and troubleshooting audio/visual issues, with a focus on delivering a hospitable environment for attendees and vendors.

Qualifications

• Up to 2 years of relevant experience.
• Must be able to lift 50 lbs or more.
• Strong organizational and communication skills.

Responsibilities

• Primary point of contact for smaller meetings and events, supporting larger events as needed.
• Coordinate guest services with clients, vendors and team members.
• Create a hospitable environment for attendees and vendors on event day.
• Assist with conference room turnover, room refreshes and space reconfigurations.
• Respond to event activities, equipment needs, food & beverage, and security.
• Complete room checks and ensure technical and visual spaces are functional.
• Coordinate master meetings and events calendar for small to medium spaces.
• Assist with post-event reporting and reconcile activities as needed.

Skills

Event coordination

Organizational skills

Communication skills

Microsoft Office

Job description

As a CBRE Workplace Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

What You’ll Do:

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
• Manage a small inventory of event supplies.
• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• Up to 2 years of job-related experience.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.