Workplace Coordinator

Sodexo Group; Limerick; Hybrid; EUR 35,000 - 43,000; Full time

Benefits offered by this job

Professional development opportunities

Employee benefits package

Pension plan

Bike to Work Scheme

24hr virtual GP Service

Sodexo Discounts Scheme

Wellbeing platform

Job summary

Sodexo Group in Limerick is seeking a dedicated Workplace Coordinator to join the team at Harvey's Quay. This full-time role focuses on managing office stock, organizing supplies, and maintaining a well-run workplace environment.

You will coordinate IT access, cleaning services, catering, and facilities records, while providing front-of-house support as needed. The position offers opportunities for professional development and a comprehensive employee benefits package.

Qualifications

• Strong organisational and time-management skills.
• Ability to manage multiple tasks and priorities in a busy office environment.
• Good communication skills and the ability to liaise with staff, contractors, suppliers, and internal stakeholders.
• Attention to detail when maintaining logs, records, audits, reports, and stock levels.
• Practical problem-solving skills and a proactive approach to workplace support.
• Basic IT awareness and confidence handling workplace equipment and access card processes.

Responsibilities

• Manage office stock levels, including catering supplies, beverages, consumables, stationery, cleaning products, access cards, canteen stock, and event-related items.
• Place and track orders for office supplies, catering requirements, cleaning consumables, stationery, and other workplace materials.
• Maintain open office spaces, including print stations, stationery cupboards, hot desks, desk equipment, cable management, and general office readiness.
• Coordinate locker allocation, locker labels, locker logs, and lock repairs where required.
• Carry out regular workplace checks, including toilet checks, desk equipment checks, cleaning stock checks, audits, and facilities readiness checks.
• Provide reception cover and support front-of-house operations when required.
• Coordinate cleaning services, including monthly meetings with cleaning staff, weekly hours reports, VISA documentation checks, RAMS, toolbox talks, and cleaning-related records.
• Log, update, comment on, and close workplace tickets, ensuring issues are followed through to completion.
• Arrange catering for office events, process catering invoices, and maintain accurate records of catering orders.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Problem-solving

IT awareness

Job description

• Full time
• Monday to Friday
• €39,140 per annum
• Opportunities for professional development
• Plus our Sodexo employee benefits package

Workplace Coordinator

Harvey's Quay, Limerick - Full time

A role where you can learn, grow, develop and thrive.

At Sodexo, we’re passionate about our people. We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees.

We are currently seeking a dedicated and dynamic Workplace Coordinator to join our team and play a key role in driving excellence and innovation in Soft Services.

As a Workplace Coordinator you'll:

• Manage office stock levels, including catering supplies, beverages, consumables, stationery, cleaning products, access cards, canteen stock, and event-related items.
• Place and track orders for office supplies, catering requirements, cleaning consumables, stationery, and other workplace materials.
• Maintain open office spaces, including print stations, stationery cupboards, hot desks, desk equipment, cable management, and general office readiness.
• Coordinate locker allocation, locker labels, locker logs, and lock repairs where required.
• Carry out regular workplace checks, including toilet checks, desk equipment checks, cleaning stock checks, audits, and facilities readiness checks.
• Provide reception cover and support front-of-house operations when required.
• Coordinate cleaning services, including monthly meetings with cleaning staff, weekly hours reports, VISA documentation checks, RAMS, toolbox talks, and cleaning-related records.
• Log, update, comment on, and close workplace tickets , ensuring issues are followed through to completion.
• Arrange catering for office events, process catering invoices, and maintain accurate records of catering orders.
• Monitor planned preventative maintenance activities, including checks for dryers, emergency assistance alarms, water temperatures, fire doors, AED equipment, and related facilities items.
• Coordinate repairs, maintenance works, waste management, sink flushing routines, subcontractor visits, estimates, and required approvals.
• Manage IT and access support tasks, including allocating IT equipment, maintaining Comms Room stock records, supporting Cork-based IT staff, and creating or deleting employee access cards.
• Prepare and distribute key workplace reports, including PPM updates, DHL recharge information, weekly event analysis reports, and other relevant administration updates.

What we're looking for:

• Strong organisational and time-management skills.
• Ability to manage multiple tasks and priorities in a busy office environment.
• Good communication skills and the ability to liaise with staff, contractors, suppliers, and internal stakeholders.
• Attention to detail when maintaining logs, records, audits, reports, and stock levels.
• Practical problem-solving skills and a proactive approach to workplace support.
• Basic IT awareness and confidence handling workplace equipment and access card processes.

Why Sodexo?:

Working with Sodexo is more than a job; it’s a chance tobe part of something greater.

Belong in a company and team that values you foryou.

Act with purpose and have an impact through your everyday actions.

Thrive in your own way.

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Ready to be part of something greater?

Inspiring growth. Igniting potential.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications