Warehouse Coordinator

Actylis; Limerick; Hybrid; EUR 28,000 - 38,000; Full time

Job summary

Actylis is seeking a Warehouse Coordinator to oversee all warehouse activities across the business using the ERP system, ensuring orders are prepared and dispatched on time while maintaining GMP standards. The role covers warehouse maintenance, production support, and annual stock takes, with a focus on safety, hygiene, and accurate inventory management.

You will liaise with production and QA to uphold quality and regulatory compliance.

Qualifications

• Bachelor’s degree or diploma, certificate or equivalent experience in Warehouse Management, Logistics, Supply Chain Management
• 2+ years previous industry experience (shipping and receiving)
• GMP knowledge and health & safety regulations
• DGSA certification preferred
• Lean Six Sigma experience preferred

Responsibilities

• Complete monthly stock takes and ensure correct labelling of products/packaging
• Maintain warehouse hygiene, health and safety standards
• Operate forklift/pallet truck to move materials
• Ensure secure storage of allergens and non-allergens
• Accompany third party auditors/inspectors when required

Skills

Systems thinking

Communication skills

Problem solving

Safety compliance

Housekeeping

Team player

Organizational skills

Attention to detail

Time management

Reading instructions

Education

Bachelor’s degree in Warehouse Management/Logistics

Diploma or certificate in Warehouse Management

Tools

ERP system

Forklift operation

MS Office

Job description

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Location: Limerick, Ireland, IE, V45 RH74

Company: Actylis

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.

We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it’s a unique specification, custom packaging, or tailored logistics strategies.

With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.

In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you’ll consider joining us!

Position Summary

The Warehouse Coordinator is responsible for all warehouse activities across the business using the ERP system including warehouse stocks, ensuring that all orders are prepared and ready for shipment in a timely fashion, and completing the dispatch quality check. The role also includes the responsibility of maintaining the Warehouse to GMP standard and carrying out cleaning duties as requested.

Responsibilities will include:

Warehouse Maintenance:

• Complete monthly stock takes and ensures that all products/packaging are labelled appropriately and materials available upon production
• Maintaining the warehouse, yard and loading bays to agreed hygiene standards; ensuring hygiene and health and safety standards are maintained and followed at all times
• Complete cleaning records for the warehouse
• Ensure warehouse doors are kept closed, except when loading and unloading, all external doors to warehouse are locked when not in use
• Maintain the chemical storage cabinets
• Ensure racking is loaded safely and products are stored in correct areas
• Ensure all allergens and non-allergens are stored correctly in the warehouse
• Ensure all floors are clean, when floors are being washed place safety signs on floor
• Ensure access to warehouse is restricted only to production staff where acceptable.
• Ensure all unsuitable pallets are removed from the site on a regular basis
• Responsible for making sure that all carboard is recycled in baler and all non-recyclable waste is removed to large refuse bin
• Ensure all equipment in warehouse is suitable and fit for purpose
• Maintain quarantine area

Production:

• Prepare raw material batches for production including ingredients and packaging
• Ensure all pallets of part bags and part packaging in the warehouse are fully labelled, sealed and covered
• Deliver or route materials to departments including manufacturing using forklift/pallet truck

Audits:

• Accompany third party auditors/inspectors.

Required Experience & Knowledge

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

• Bachelor’s degree or diploma, certificate or equivalent experience in Warehouse Management, Logistics, Supply Chain Management
• 2+ years previous industry experience (shipping and receiving)
• Industry knowledge
• GMP knowledgeSound knowledge of health, safety and environmental regulations
• DGSA certified preferred
• Lean six sigma experience preferred

SPECIFIC KNOWLEDGE, SKILLS, ABILITIES:

• Systems thinking, understands interdependencies within the organisation. Establishes systems, processes and policies that are aligned with the business objectives
• Possess a strong sense of organization and priorities
• Strong communication skills oral and written
• Effective problem solving
• Ability to comply with safety and regulatory standards
• High standard of housekeeping and cleanliness
• Strong team player, motivates others and builds effective relationships
• Excellent organizational skills and ability to multitask
• Strong attention to detail, excellent follow-up skills and proactively takes initiative
• Exceptional oral & written communication skills
• Ease with information technology, and/or advanced computer skills
• Computer literate
• Time management
• Ability to read, follow and understand instructions

Physical Demand

Supervisory Responsibilities

None

Actylis is an Equal Opportunity Employer. Actylis US does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.