Warehouse & Administrative Assistant

Topcon Positioning Systems; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

25 days holiday

Pension (employer/employee)

Private Health Insurance

Private Dental Insurance

Life Assurance and Income protection

Onsite parking

Job summary

Topcon Positioning Ireland is seeking a Warehouse & Administrative Assistant in Dublin to support both warehouse logistics and administration. The role involves receiving stock, booking shipments, processing SAP sales orders, and coordinating delivery updates with customers, sales teams and couriers.

The position is on-site in Dublin with hybrid responsibilities and requires coordination across warehouse and office tasks, strong attention to detail, and proficiency in SAP and Microsoft Office.

Qualifications

• Leaving Certificate NFQ Level 4–5 required.
• At least two years’ experience in logistics, supply chain, business administration or office management.
• Confident using SAP, courier portals, customer ticketing systems and Microsoft Office; inventory management or customer service experience is an advantage.
• Strong attention to detail, clear communication and the ability to prioritise tasks and solve problems in a busy environment.

Responsibilities

• Receive and record stock, pick and pack orders, and book shipments through courier portals.
• Process sales orders in SAP, including customer POs, sales employee details and delivery contacts.
• Follow up on outstanding deliveries with TEP, update customers and sales teams, and upload proofs of delivery to SAP.
• Handle phone, email and walk-in enquiries, including repairs and accessory sales; log repairs in SAP.
• Maintain accurate stock, order and delivery records, and resolve delivery issues and stock discrepancies.

Skills

SAP

Courier portals

Customer ticketing systems

Microsoft Office

Inventory management

Customer service

Attention to detail

Communication

Education

Leaving Certificate (NFQ Level 4–5)

Tools

SAP

Courier portals

Customer ticketing systems

Microsoft Office

Job description

Topcon Positioning Group is headquartered in Livermore, California, USA (topconpositioning.com). We design, manufacture and distribute productivity tools for developing a brighter future. Whether cultivating the earth or building upon it, Topcon brings innovation in workflow automation and seamless connectivity of data to construction, geopositioning and agriculture industries focused on developing a sustainable tomorrow.

Topcon is a tech company committed to delivering innovative solutions and fostering an inclusive, respectful, and transparent workplace. We believe in equal opportunities and fair pay practices.

Learn more about working with us at topconcareers.com

Topcon Positioning Ireland

Warehouse & Administrative Assistant

Dublin, Ireland | On-site

About The Role

This hybrid position supports both warehouse logistics and administrative processes by accurately receiving and booking stock, preparing and dispatching orders, and maintaining up‑to‑date records in SAP and courier systems.

The role also provides essential administrative support by processing sales orders, coordinating delivery updates, and managing customer enquiries through phone, email, and walk‑ins.

Help ensure accurate records, timely deliveries and smooth coordination between customers, sales teams and logistics partners.

Key Responsibilities

• Receive and record stock, pick and pack orders, and book shipments through courier portals.
• Process sales orders in SAP, including customer POs, sales employee details and delivery contacts.
• Follow up on outstanding deliveries with TEP, update customers and sales teams, and upload proofs of delivery to SAP.
• Handle phone, email and walk-in enquiries, including repairs and accessory sales; log repairs in SAP.
• Maintain accurate stock, order and delivery records, and resolve delivery issues and stock discrepancies.

Key Requirements

• Leaving Certificate (NFQ Level 4–5) or equivalent.
• At least two years’ experience in logistics, supply chain, business administration or office management.
• Confident using SAP, courier portals, customer ticketing systems and Microsoft Office; inventory management or customer service experience is an advantage.
• Strong attention to detail, clear communication and the ability to prioritise tasks and solve problems in a busy environment.

Working environment

• On-site work across warehouse and office areas, with regular contact with customers, couriers and internal teams.
• The role involves lifting, carrying and moving items, and moving between warehouse and office areas throughout the day.

What We Offer

At Topcon we invest in you. We offer you an interesting work environment and varied position within an experienced and enthusiastic team at a top player in the market. For this position we offer you a reward that, depending on knowledge and experience, can certainly be called attractive. In addition, we offer you an employment package, such as:

• 25 days holiday
• Pension (5% employer contribution, 5% employee minimum contribution)
• Private Health Insurance (contribution required from employees)
• Private Dental Insurance (conclusion required from employees)
• Life Assurance and Income protection system
• Onsite park avaialble

Topcon is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, religion, national origin, gender, gender identity, sexual orientation, disability, age, genetic information, or other legally protected status.