Warehouse & Admin Coordinator – Dublin, On-site

Topcon Solutions Store; Dublin; Hybrid; EUR 28,000 - 35,000; Full time

Benefits offered by this job

25 days holiday

Pension (5% employer contribution, 5%

Private Health Insurance

Private Dental Insurance

Life Assurance and Income protection

Onsite park available

Job summary

Topcon Positioning Ireland is looking for a Warehouse & Administrative Assistant in Dublin, on-site. This role supports warehouse logistics and administrative processes by receiving and recording stock, preparing and dispatching orders, and maintaining SAP records while coordinating with sales teams and couriers.

You will handle sales orders in SAP, manage customer enquiries by phone and email, and help keep delivery records accurate.

Qualifications

• Leaving Certificate (NFQ Level 4–5) or equivalent.
• At least two years’ experience in logistics, supply chain, business administration or office management.
• Confident using SAP, courier portals, customer ticketing systems and Microsoft Office; inventory management or customer service experience is an advantage.
• Strong attention to detail, clear communication and the ability to prioritise tasks and solve problems in a busy environment.

Responsibilities

• Receive and record stock, pick and pack orders, and book shipments through courier portals.
• Process sales orders in SAP, including customer POs, sales employee details and delivery contacts.
• Follow up on outstanding deliveries with TEP, update customers and sales teams, and upload proofs of delivery to SAP.
• Handle phone, email and walk-in enquiries, including repairs and accessory sales; log repairs in SAP.
• Maintain accurate stock, order and delivery records, and resolve delivery issues and stock discrepancies.

Skills

SAP

Courier portals

Microsoft Office

Inventory management

Customer service

Education

Leaving Certificate (NFQ Level 4–5)

Tools

SAP

Courier portals

Microsoft Office

Job description

Topcon Positioning Ireland is looking for a Warehouse & Administrative Assistant in Dublin, on-site. This role supports warehouse logistics and administrative processes by receiving and recording stock, preparing and dispatching orders, and maintaining SAP records while coordinating with sales teams and couriers.

You will handle sales orders in SAP, manage customer enquiries by phone and email, and help keep delivery records accurate.