On-site Logistics & Admin Coordinator

Topcon Positioning Ireland; Dublin; Hybrid; EUR 28,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Pension (employer and employee)</name>

Job summary

Topcon Positioning Ireland is hiring a Warehouse & Administrative Assistant to join our Dublin team. The hybrid role combines warehouse logistics with administrative duties, including stock reception, order preparation, and SAP-based data entry.

You will process sales orders, coordinate deliveries, and handle inquiries by phone, email, or in person while maintaining accurate records and supporting customers, sales, and logistics partners.

Qualifications

• Leaving Certificate (NFQ Level 4–5) or equivalent.
• At least two years’ experience in logistics, supply chain, business administration or office management.
• Confident using SAP, courier portals, ticketing systems and Microsoft Office; inventory or customer service experience is an advantage.
• Strong attention to detail, clear communication and the ability to prioritise tasks in a busy environment.

Responsibilities

• Receive and record stock, pick and pack orders, and book shipments.
• Process sales orders in SAP, including customer POs and delivery contacts.
• Follow up on deliveries, update customers and upload proofs of delivery to SAP.
• Handle phone, email and walk-in enquiries, including repairs and accessory sales; log repairs in SAP.
• Maintain accurate stock, order and delivery records, and resolve discrepancies.

Skills

SAP

Courier portals

Microsoft Office

Stock inventory management

Customer service

Education

Leaving Certificate (NFQ Level 4–5)

Job description

Topcon Positioning Ireland is hiring a Warehouse & Administrative Assistant to join our Dublin team. The hybrid role combines warehouse logistics with administrative duties, including stock reception, order preparation, and SAP-based data entry.

You will process sales orders, coordinate deliveries, and handle inquiries by phone, email, or in person while maintaining accurate records and supporting customers, sales, and logistics partners.