Warehouse & Administrative Assistant

Topcon Positioning Ireland; Dublin; Hybrid; EUR 28,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Pension (employer and employee)</name>

Job summary

Topcon Positioning Ireland is hiring a Warehouse & Administrative Assistant to join our Dublin team. The hybrid role combines warehouse logistics with administrative duties, including stock reception, order preparation, and SAP-based data entry.

You will process sales orders, coordinate deliveries, and handle inquiries by phone, email, or in person while maintaining accurate records and supporting customers, sales, and logistics partners.

Qualifications

• Leaving Certificate (NFQ Level 4–5) or equivalent.
• At least two years’ experience in logistics, supply chain, business administration or office management.
• Confident using SAP, courier portals, ticketing systems and Microsoft Office; inventory or customer service experience is an advantage.
• Strong attention to detail, clear communication and the ability to prioritise tasks in a busy environment.

Responsibilities

• Receive and record stock, pick and pack orders, and book shipments.
• Process sales orders in SAP, including customer POs and delivery contacts.
• Follow up on deliveries, update customers and upload proofs of delivery to SAP.
• Handle phone, email and walk-in enquiries, including repairs and accessory sales; log repairs in SAP.
• Maintain accurate stock, order and delivery records, and resolve discrepancies.

Skills

SAP

Courier portals

Microsoft Office

Stock inventory management

Customer service

Education

Leaving Certificate (NFQ Level 4–5)

Job description

Topcon Positioning Group is headquartered in Livermore, California, USA (topconpositioning.com). We design, manufacture and distribute productivity tools for developing a brighter future. Whether cultivating the earth or building upon it, Topcon brings innovation in workflow automation and seamless connectivity of data to construction, geopositioning and agriculture industries focused on developing a sustainable tomorrow. Topcon is a tech company committed to delivering innovative solutions and fostering an inclusive, respectful, and transparent workplace. We believe in equal opportunities and fair pay practices. Learn more about working with us at topconcareers.com

Topcon Positioning Ireland is looking for a Warehouse & Administrative Assistant Dublin, Ireland | On-site

About the role

This hybrid position supports both warehouse logistics and administrative processes by accurately receiving and booking stock, preparing and dispatching orders, and maintaining up‑to‑date records in SAP and courier systems. The role also provides essential administrative support by processing sales orders, coordinating delivery updates, and managing customer enquiries through phone, email, and walk‑ins. Help ensure accurate records, timely deliveries and smooth coordination between customers, sales teams and logistics partners.

Key responsibilities

• Receive and record stock, pick and pack orders, and book shipments through courier portals.
• Process sales orders in SAP, including customer POs, sales employee details and delivery contacts.
• Follow up on outstanding deliveries with TEP, update customers and sales teams, and upload proofs of delivery to SAP.
• Handle phone, email and walk-in enquiries, including repairs and accessory sales; log repairs in SAP.
• Maintain accurate stock, order and delivery records, and resolve delivery issues and stock discrepancies.

Key requirements

• Leaving Certificate (NFQ Level 4–5) or equivalent.
• At least two years’ experience in logistics, supply chain, business administration or office management.
• Confident using SAP, courier portals, customer ticketing systems and Microsoft Office; inventory management or customer service experience is an advantage.
• Strong attention to detail, clear communication and the ability to prioritise tasks and solve problems in a busy environment.

Working environment

On‑site work across warehouse and office areas, with regular contact with customers, couriers and internal teams. The role involves lifting, carrying and moving items, and moving between warehouse and office areas throughout the day.

What we Offer

• 25 days holiday
• Pension (5% employer contribution, 5% employee minimum contribution)
• Private Health Insurance (contribution required from employees)
• Private Dental Insurance (contribution required from employees)
• Life Assurance and Income protection system
• Onsite park avaialble

Topcon is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, religion, national origin, gender, gender identity, sexual orientation, disability, age, genetic information, or other legally protected status.

We are Topcon. We collaborate, create and distribute disruptive technologies that help businesses flourish through improved processes, machine automation and data services. We design and manufacture productivity tools for building a better future. Whether cultivating the earth or building upon it, Topcon brings innovation in workflow automation and seamless connectivity of data to infrastructure and agriculture industries with a focus on developing a sustainable tomorrow. Learn more here.