Logistics & Admin Specialist — SAP & Warehousing

Topcon Positioning Systems, Inc; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

25 days holiday

Pension

Private Health Insurance

Private Dental Insurance

Life Assurance & Income Protection

Onsite parking

Job summary

Topcon Positioning Ireland is seeking a Warehouse & Administrative Assistant in Dublin to support both warehouse logistics and administrative processes. The role involves receiving and recording stock, booking shipments, processing SAP sales orders, and coordinating delivery updates while handling customer enquiries via phone, email and walk-ins.

The position is on-site, with responsibilities spanning stock control, order processing, and liaison between customers, sales teams and logistics

Qualifications

• Leaving Certificate NFQ Level 4–5 or equivalent.
• At least two years’ experience in logistics, supply chain, business administration or office management.
• Confident using SAP, courier portals, customer ticketing systems and Microsoft Office; inventory management or customer service experience an advantage.
• Strong attention to detail, clear communication and the ability to prioritise tasks and solve problems in a busy environment.

Responsibilities

• Receive and record stock, pick and pack orders, and book shipments through courier portals.
• Process sales orders in SAP, including customer POs, sales employee details and delivery contacts.
• Follow up on outstanding deliveries with TEP, update customers and sales teams, and upload proofs of delivery to SAP.
• Handle phone, email and walk-in enquiries, including repairs and accessory sales; log repairs in SAP.
• Maintain accurate stock, order and delivery records, and resolve delivery issues and stock discrepancies.

Skills

Logistics experience

Communication skills

Attention to detail

Education

Leaving Certificate (NFQ Level 4–5)

Tools

SAP

Courier portals

Microsoft Office

Job description

Topcon Positioning Ireland is seeking a Warehouse & Administrative Assistant in Dublin to support both warehouse logistics and administrative processes. The role involves receiving and recording stock, booking shipments, processing SAP sales orders, and coordinating delivery updates while handling customer enquiries via phone, email and walk-ins.

The position is on-site, with responsibilities spanning stock control, order processing, and liaison between customers, sales teams and logistics