Transport Office Manager

FlexiStaff; Carlow; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Mon-Fri hours

Career progression

Supportive environment

Job summary

FlexiStaff client is seeking an experienced Transport Office Manager in Co. Carlow, Ireland to oversee daily transport office operations and coordinate activities across Ireland, the UK, and international markets.

The role requires hands-on leadership, strong planning and organizational abilities, and a focus on service standards. The position offers a Monday–Friday schedule with a competitive salary and opportunities for progression within a growing logistics operation.

Qualifications

• Experience in a Transport Office Manager or similar role.
• Experience supervising a team.
• Excellent organisational and planning skills.
• Strong communication and customer service.

Responsibilities

• Manage the day-to-day running of the transport office.
• Lead and develop a small office team.
• Coordinate transport bookings, schedules, and admin.
• Act as main point of contact for customers, drivers, suppliers.
• Ensure accurate transport documentation and records.
• Monitor workloads and improve efficiency.
• Support management with reporting and process improvements.
• Maintain high customer service standards.
• Ensure compliance with company procedures.

Skills

Transport logistics

Team supervision

Organisational skills

Communication skills

Microsoft Office

Problem solving

Tools

Outlook

Word

Excel

Job description

Transport Office Manager

Location: Co. Carlow

Salary: €45,000

Hours: Monday to Friday, 9:00am - 5:30pm

Our client is a well-established and growing transport and logistics company specialising in time-critical transport services. Due to continued growth, they are seeking an experienced and highly organised Transport Office Manager to oversee the day-to-day operations of a busy office and support the coordination of transport activities across Ireland, the UK, and international markets. This is a hands-on role that will suit someone with previous transport, logistics, planning, or operations experience who can confidently manage multiple priorities, support a small team, and ensure the smooth running of a fast-paced transport office.

Key Responsibilities

• Manage the day-to-day running of the transport office.
• Lead, support, and develop a small office team.
• Coordinate transport bookings, schedules, and operational administration.
• Act as the main point of contact for customers, drivers, suppliers, and internal stakeholders.
• Ensure accurate processing of transport documentation and records.
• Liaise with operational teams to resolve scheduling issues and service-related queries.
• Monitor workloads and ensure administrative tasks are completed efficiently and accurately.
• Support management with reporting, office administration, and process improvements.
• Maintain excellent customer service standards at all times.
• Monitor office performance and identify opportunities to improve efficiency and workflows.
• Ensure compliance with company procedures and maintain accurate records.
• Handle multiple priorities while remaining calm and organised in a fast-paced environment.

Requirements

• Previous experience in a Transport Office Manager, Transport Coordinator, Logistics Coordinator, Office Manager, Operations Coordinator, or similar role.
• Strong background in transport, logistics, fleet operations, or a fast-paced service environment.
• Experience supervising, supporting, or coordinating a team.
• Excellent organisational and planning skills.
• Strong communication and relationship-building abilities.
• Ability to manage competing priorities and work effectively under pressure.
• Excellent problem-solving and decision-making skills.
• High attention to detail and accuracy.
• Strong customer service focus.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.
• Experience within the equine, bloodstock, racing, agricultural, or transport sectors would be advantageous.
• Full driving licence preferred.

What's on Offer

• Competitive salary of €45,000.
• Opportunity to join a successful and growing organisation.
• Varied role with a high level of responsibility and autonomy.
• Long-term career progression opportunities.
• Supportive and collaborative working environment.
• Stable Monday to Friday working hours.
• Opportunity to play a key role in a specialist transport operation.

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