Senior Office Logistics Transport Coordinator

Sigmar Recruitment; Carlow; On-site; EUR 37,000 - 45,000; Full time

Benefits offered by this job

Onsite kitchen

Extra holidays

Weekend on-call pay

Office-based role

Job summary

Sigmar Recruitment is helping recruit a Senior Office Logistics Transport Coordinator in Ireland. The role oversees the daily logistics office, coordinates a team, and ensures compliant, high-standard operations across Europe for high-value horse movements.

You will liaise with transport teams and management, manage paperwork and invoicing, and respond promptly to client requests while maintaining composure under pressure.

Qualifications

• Experience in office management or logistics coordination in a fast-paced environment.
• Ability to handle high-stakes client requests with calm under pressure.
• Strong organisational and leadership skills with proactive communication.
• Proficiency in Microsoft Office; SharePoint and Excel helpful.
• Knowledge of compliance paperwork and country regulations.
• Interest or experience in equine logistics is essential.
• Willingness to learn and trial a day onsite before commitment.

Responsibilities

• Oversee daily operations of a busy logistics office.
• Coordinate a team of office staff and allocate workloads.
• Liaise with transport teams, drivers, and management for Europe-wide moves.
• Respond to urgent client requests and resolve problems.
• Manage paperwork, invoicing, and customer accounts for international movements.
• Update SharePoint and MS Office in real time during sales peaks.
• Step up to lead during peak periods or when senior staff are offsite.

Skills

Office management

Logistics coordination

Supervisory experience

Problem solving

Calm under pressure

Organisational skills

Leadership

Proactive communication

Microsoft Office

SharePoint

Excel

Compliance paperwork

Equine logistics interest

Willingness to learn

Tools

Microsoft Office

SharePoint

Excel

Job description

Senior Office Logistics Transport Coordinator

About Your New Employer

• Join a renowned equine transport team with decades of global horse logistics experience.
• Work alongside professionals who manage million-pound horse sales, international race meetings, and competition logistics.
• Thrive in a dynamic, fast-paced office environment where operational excellence and staff collaboration are valued.

About Your New Job

As the Senior Office Logistics Transport Coordinator,youwill:

• Oversee the smooth daily operation of a busy logistics office, ensuring efficient administrative processes.
• Manage, support, and coordinate a team of office staff, allocating responsibilities and monitoring workloads.
• Liaise with transport teams, drivers, and management to ensure seamless delivery and compliance for equine transport across Europe.
• Respond professionally to urgent, high-stakes client requests, resolve complex problems, and maintain composure under pressure.
• Handle paperwork, compliance documentation, invoicing, and customer accounts related to international movements of high-value horses.
• Update internal systems (e.g. SharePoint, MS Word/Excel) in real time, especially during busy sales seasons.
• Demonstrate initiative and step up to lead when required, especially during peak periods or when senior management is offsite.

What Skills You Need

• Proven experience in office management, logistics coordination, or supervisory roles - ideally within a fast-paced sector.
• Strong problem-solving mindset, high energy, and ability to stay calm under pressure.
• Excellent organisational skills, leadership, and proactive communication.
• Strong proficiency in Microsoft Office. SharePoint and Excel experience is a plus.
• Ability to navigate complex compliance paperwork and country-specific regulations.
• Professional client handling skills, capable of delivering options and solutions and managing high expectations.
• Equine industry knowledge or a genuine interest in horse logistics is essential.
• Willingness to learn, adapt, and trial a day onsite before final commitment.

What's on Offer

• Salary: €45k for Senior, €37k for Junior level.
• Fully office-based role in Closutton, Bagnelstown, Co. Carlow.
• Working hours: 9am-5:30pm, 37.5 hours/week.
• Extra compensation: €100 gross added per weekend on-call (approx. once per 4-6 weeks).
• Additional holidays: 2 extra annual leave days for covering weekend shifts.
• 20 days annual leave, supportive work environment, and genuine growth opportunities.
• Access to onsite kitchen facilities.
• Close proximity to local amenities, including Lord Bagnell Hotel.