Temporary Executive Assistant & Operations Coordinator

Motion Ltd; Dublin; On-site; EUR 30,000 - 45,000; Full time

Job summary

Motion Ltd is hiring a Business Administrator for maternity cover in Dublin, Ireland. The successful candidate will support the Executive and Senior Management Team with day-to-day operations, ensuring smooth communication and process efficiency. With at least 2 years of relevant experience, candidates should be highly organised, proactive, and adept at managing complex schedules. Key responsibilities include administrative support, calendar management, and stakeholder coordination. The role offers an opportunity to positively influence internal processes and contribute to effective operational flow.

Qualifications

• Minimum 2+ years’ experience in a business administration or similar support role.
• Highly organised with strong attention to detail.
• Proactive and self-driven with strong communication skills.

Responsibilities

• Provide proactive administrative support to the Executive and Senior Management Team.
• Manage complex calendars, scheduling, meetings, and logistics.
• Act as a key point of contact for internal and external stakeholders.

Skills

Calendar, schedule, and meeting management

Document, presentation, and board-pack preparation

Accurate minute-taking

Stakeholder coordination

Workflow and finance administration

Tools

MS Office

Asana

Trello

Job description

Motion Ltd is hiring a Business Administrator for maternity cover in Dublin, Ireland. The successful candidate will support the Executive and Senior Management Team with day-to-day operations, ensuring smooth communication and process efficiency. With at least 2 years of relevant experience, candidates should be highly organised, proactive, and adept at managing complex schedules. Key responsibilities include administrative support, calendar management, and stakeholder coordination. The role offers an opportunity to positively influence internal processes and contribute to effective operational flow.