Galway Office Manager & Admin Lead (12-Month)

Datavant; Galway; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits

Pension contribution

Flexible, Hybrid work environment

Competitive salary

Job summary

Datavant Ireland in Galway is seeking an Office Manager and Administrative Assistant on a 12-month maternity cover. The role blends administrative coordination with hands-on office support on-site, including event setup, meeting management, and supplier coordination.

You will help maintain a collaborative, efficient workspace, supporting engineers and staff, managing calendars, budgets, and office services with discretion and attention to detail.

Qualifications

• 5+ years in administrative/executive support or office management.
• Ability to manage competing priorities and tight deadlines.
• Strong interpersonal and communication skills.
• Discretion with confidential information.

Responsibilities

• Provide professional support to Site Lead and senior leaders, including diary management, meeting prep, travel arrangements, and expense processing.
• Support onboarding logistics for new hires, coordinating IT setup and induction scheduling.
• Organise and deliver meetings, offsites, and internal events with clear communications.
• Oversee day-to-day Galway office operations, ensuring safety, equipment, and a welcoming environment.
• Manage general services, supplies, and vendor relationships; monitor budgets for cost efficiency.
• Coordinate with service providers for cleaning, maintenance and other needs.
• Plan and execute office events and employee wellbeing activities.

Skills

Diary management

Meeting coordination

Budget monitoring

Vendor relationship management

Microsoft Office

Procurement tools (Coupa)

Tools

Coupa

Job description

Datavant Ireland in Galway is seeking an Office Manager and Administrative Assistant on a 12-month maternity cover. The role blends administrative coordination with hands-on office support on-site, including event setup, meeting management, and supplier coordination.

You will help maintain a collaborative, efficient workspace, supporting engineers and staff, managing calendars, budgets, and office services with discretion and attention to detail.