Temp Operations Admin & Office Coordinator

Morgan McKinley; Cork; On-site; EUR 29,000 - 40,000; Part time

Benefits offered by this job

Competitive salary

Supportive working environment

Valuable experience with established

Job summary

Morgan McKinley is seeking an Operations Administrator on a temporary basis to support the clients team with daily office functions, vendor management, scheduling, and financial processes. The role demands strong organisational skills, clear communication, and experience in pharma or engineering environments.

Proven proficiency in Microsoft Office and QuickBooks, payroll support, onboarding, and reporting is expected.

Qualifications

• 3–5 years of experience in office administration or office management within pharma or engineering sectors.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Experience in vendor management, scheduling management and customer service.
• Supervising or team management experience is a plus.
• Ability to handle confidential information with discretion and strong communication.

Responsibilities

• Manage calendar scheduling, meetings, events, and appointments efficiently.
• Oversee vendor management, including procurement, contracts and relationships.
• Handle bookkeeping and financial software tasks (e.g., QuickBooks).
• Assist with payroll processing, HR functions, and onboarding/training.
• Prepare reports using MS Office and other office software.
• Maintain confidentiality and professionalism in handling information.
• Support office operations, front desk, multi-line phones, and client communications.
• Organize event planning activities and oversee logistics for meetings or events.
• Supervise administrative staff as needed to ensure efficiency.
• Manage client communications with professional phone etiquette.
• Contribute to budgeting processes and monitor office operation expenses.

Skills

Vendor management

Scheduling management

Customer service

Team leadership

Communication skills

Multitasking

Confidential information handling

Tools

Microsoft Office Suite

QuickBooks

Job description

Morgan McKinley is seeking an Operations Administrator on a temporary basis to support the clients team with daily office functions, vendor management, scheduling, and financial processes. The role demands strong organisational skills, clear communication, and experience in pharma or engineering environments.

Proven proficiency in Microsoft Office and QuickBooks, payroll support, onboarding, and reporting is expected.