Facilities Coordinator

Adecco; Dublin; On-site; EUR 29,000 - 35,000; Full time

Job summary

Adecco is seeking a motivated Workplace Coordinator at junior level for a Dublin-based site. This permanent, fully onsite role involves assisting with daily office checks, meeting room setups, supplies, and administrative tasks to keep operations running smoothly.

Ideal candidates will have some facilities or admin experience, strong organisation and communication skills, and a proactive attitude. Adecco supports inclusive recruitment and development opportunities in a collaborative environment.

Qualifications

• Experience in Facilities and administration, customer service, or a similar support role is desirable.
• Strong organisational and communication skills.
• A proactive "can-do" attitude with a keen attention to detail.
• Proficiency in Microsoft Office to assist with various administrative tasks.
• Willingness to learn and develop within the Facilities Management field.

Responsibilities

• Assisting with daily office and meeting room checks to ensure everything is in order.
• Monitoring and replenishing office and pantry supplies to keep the workplace running smoothly.
• Supporting meeting room setups, events, and visitor arrangements to create a professional atmosphere.
• Raising and updating service requests and work orders to facilitate prompt resolutions.
• Assisting with vendor visits and contractor access, ensuring seamless operations.
• Providing essential administrative support, including reporting, quotations, and invoice tracking.
• Helping maintain workplace standards and supporting operational activities across Dublin sites as needed.

Skills

Organisational skills

Communication skills

Microsoft Office

Customer service

Job description

Job Title: Workplace Coordinator (Junior Level)

Contract Type: Permanent

Location: Dublin 4 - Fully onsite

Working hours: from 8am to 5pm (Monday to Friday)- 40 hours per week

Pay rate: 32K

Our client, a reputable organisation in the Facilities Management sector, is seeking a motivated and enthusiastic Workplace Coordinator to join their dynamic team. This entry-level position is perfect for individuals eager to make an impact in maintaining a safe, organised, and welcoming workplace environment.

Key Responsibilities

• Assisting with daily office and meeting room checks to ensure everything is in order.
• Monitoring and replenishing office and pantry supplies to keep the workplace running smoothly.
• Supporting meeting room setups, events, and visitor arrangements to create a professional atmosphere.
• Raising and updating service requests and work orders to facilitate prompt resolutions.
• Assisting with vendor visits and contractor access, ensuring seamless operations.
• Providing essential administrative support, including reporting, quotations, and invoice tracking.
• Helping maintain workplace standards and supporting operational activities across Dublin sites as needed.

What We're Looking For

• Previous experience in Facilities and administration, customer service, or a similar support role is desirable.
• Strong organisational and communication skills to effectively collaborate with team members.
• A proactive "can-do" attitude with a keen attention to detail.
• Proficiency in Microsoft Office to assist with various administrative tasks.
• A willingness to learn and develop within the Facilities Management field, contributing to personal and professional growth.

Why This Role

This is not just a job; it's an opportunity to grow and thrive in a vibrant workplace. Our client values their employees and fosters a culture of collaboration and support. As a Workplace Coordinator, you will gain hands‑on experience in Facilities Management, setting the stage for future career advancement.

If you are a proactive individual with a passion for creating a positive workplace environment, this position may be the perfect fit. Don't miss out on the chance to start your journey in the exciting world of Facilities Management!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.