Construction Site Document Controller

Dres; Kilcock; On-site; EUR 30,000 - 42,000; Full time

Job summary

Dres seeks a Site Clerk to provide essential administrative and document control support on the Kilcock site. You will coordinate purchasing records, maintain plant/equipment registers, and ensure Procore and BCAR paperwork are up to date.

You will also manage site access, timesheets, and supplier deliveries to keep the project on programme. The role requires meticulous record-keeping, familiarity with safety paperwork, and the ability to work with the PM and site team to deliver to a high

Qualifications

• Experience providing admin support on busy sites or projects.
• Ability to maintain accurate records and document control systems.
• Familiarity with safety paperwork, BCAR, and site compliance processes.

Responsibilities

• Issue site requisitions daily to purchasing, maintaining records of items and area.
• Coordinate materials orders with Site Managers/Foremen and track deliveries matching drawings.
• Raise purchase order numbers in the CRM system.
• Receive materials and sign for them on arrival.
• Upload delivery dockets and receipts to accounts promptly.
• Conduct weekly stock takes of materials and plant.
• Maintain register of D/RES plant and equipment and ensure repairs.
• Ensure test certificates are current for all plant and machinery on site.
• Assist PM in monitoring plant hiring and off-hiring.
• Keep PROCORE up to date and filing of documentation.
• Maintain consultants' Drawing Registers and specs to stay current.
• Set up and review project folders and manage access for information control.
• Weekly Procore review to report Submittals, RFIs, and Inspections; print and distribute.
• Manage consultant reports and ensure corrective actions are recorded and closed.
• Record and file Health & Safety documentation and BCAR paperwork.
• Set up BCAR tracker for timely submissions and raise concerns with PM.
• Create Homeowner information packs on PROCORE and upload relevant information.
• Register and monitor enrolment on Biometric System.
• Log and control movement of house keys.
• Collect daily sign-in sheets from Gateman for all personnel entering site.
• Record and submit weekly timesheets to HR.
• Maintain stationery and stock levels.
• Update lock-up/completion tracker by 4 pm daily.

Skills

Administrative support

Document control

Purchasing coordination

Health & Safety paperwork

Education

Leaving Certificate or equivalent

Tools

Procore

CRM system

Job description

Dres seeks a Site Clerk to provide essential administrative and document control support on the Kilcock site. You will coordinate purchasing records, maintain plant/equipment registers, and ensure Procore and BCAR paperwork are up to date.

You will also manage site access, timesheets, and supplier deliveries to keep the project on programme. The role requires meticulous record-keeping, familiarity with safety paperwork, and the ability to work with the PM and site team to deliver to a high