Site Administrator / Document Controller

ICDS RECRUITMENT CONSULTANTS LTD; Dublin; On-site; EUR 45,000 - 50,000; Full time

Benefits offered by this job

Pension contribution

Job summary

Site Administrator/Document Controller (Residential) in South Dublin is available with a Tier-1 main contractor on a large-scale development. You will manage and control project documentation, ensuring proper versioning, approvals and distribution.

The role requires 2–3 years’ experience in site administration or document control, strong organisational skills, and proficiency in MS Office and document management software. Salary is €45-50k with pension contribution.

Qualifications

• Minimum 2–3 years’ experience in a Site Administration/Document Controller role.
• Experience on large-scale residential projects is advantageous.
• Excellent organisational and communication skills.

Responsibilities

• Manage and maintain all project documentation in line with procedures.
• Ensure version control, approvals and distribution of documents.
• Upload and track documents using EDMS / Common Data Environment.
• Liaise with project managers, engineers, subcontractors and design teams to ensure timely document flow.
• Maintain drawing registers, RFI logs, and document trackers.
• Assist with handover documentation and project close-out.

Skills

Organisation

Communication

Attention to detail

Tools

MS Office

Document management software

Job description

Site Administrator / Document Controller (Residential)

South Dublin

€45-50k + Package

An excellent opportunity has arisen for an experienced Site Administrator/Document Controller to join a Tier-1 main contractor on a large-scale residential development in South Dublin.

This is a key role within a busy project team, ensuring the efficient management, control, and distribution of all project documentation.

Key Responsibilities

• Manage and maintain all project documentation in line with company procedures
• Ensure accurate document control processes, including version control, approvals, and distribution
• Upload, track, and manage documents using project management systems (e.g. EDMS / Common Data Environment)
• Liaise with project managers, engineers, subcontractors, and design teams to ensure timely document flow
• Maintain drawing registers, RFI logs, and document trackers
• Ensure all documentation is compliant with project and regulatory requirements
• Support the site team with administrative duties as required
• Assist with handover documentation and project close-out

Requirements

• Minimum 2–3 years’ experience in a Site Administration/Construction/Document Controller role, ideally within construction or engineering
• Experience working on large-scale projects (residential experience advantageous)
• Excellent organisational and communication skills
• High attention to detail and ability to work in a fast-paced environment
• Proficient in Microsoft Office and document management software

Benefits

• Competitive salary (€45-50k)
• Pension contribution