Site Admin / Document Controller

Urban Building Contractors; Dublin; On-site; EUR 36,000 - 52,000; Full time

Job summary

Urban Building Contractors in Dublin is seeking an experienced Site Administrator / Document Controller to join the site management team on an apartment project. Under the direction of the Project Manager, you will support a range of project administrative duties and maintain front‑of‑house operations.

The role requires 3+ years post-qualification experience, proficiency with Microsoft 365 and Adobe Acrobat, and familiarity with Procore or similar.

Qualifications

• 3+ years post-qualification experience in a main contractor site office environment.
• Higher diploma or Certificate in related subject, or Leaving Certificate.
• Strong IT proficiency including Microsoft 365 suite, Adobe Acrobat etc.
• Proficient in Procore, Hammertech or similar

Responsibilities

• Project Manager support: general administrative assistance incl. meeting coordination and progress reporting.
• Quality Manager support: track technical workflows and inspection/test logs.
• Document Control: manage drawings and project documents in Procore with the design team.
• Procurement & Logistics support: ordering materials and scheduling site deliveries.
• Safety Officer support: administer site inductions, signage and PPE distribution, training records.
• Site Operations & Handover: coordinate snag lists and BCAR documentation with foremen.

Skills

Professional demeanor

Strong communicator

Team player

Education

Higher diploma or Certificate in related subject<br/>or Leaving Certificate

Tools

Procore

Hammertech

Microsoft 365

Adobe Acrobat

Job description

Role Overview

Urban is seeking an experienced Site Administrator / Document Controller to join the site management team at the commencement of one of our apartment construction projects in Dublin. Under the direction of the Project Manager, you will be an integral member of the Urban site management team, supporting the team across a range of project administrative duties, whilst fostering a collaborative work environment.

Key Responsibilities

• Project Manager support: General administrative assistance inc. meeting coordination, community liaison, holiday rostering, progress reporting, asset tracking, and acting as the primary point of contact for site visitors at the front-of-house.
• Quality Manager support: developing project inspection templates, tracking technical workflows i.e.: RFIs and Submittals, maintaining inspection / test logs
• Document Control: overseeing the uploading of drawings and other project documents to Procore in collaboration with the design team and site engineers
• Procurement & Logistics support: ordering of materials, plant hire and waste collections, reconciling purchasing documentation, and assist with the scheduling of site deliveries.
• Safety Officer support: Assisting with the administration of site inductions, safety signage and PPE distribution, personnel training records, and registers for equipment certifications
• Site Operations & Handover: coordination of snag lists and BCAR documentation in conjunction with the finishing foremen.

Qualification

Higher diploma or Certificate in related subject, or Leaving Certificate

3+ years post qualification experience, preferably in a main contractor site office environment (apartments a plus)

Strong level of IT proficiency including Microsoft 365 suite, Adobe Acrobat etc.

Proficient in the use of Procore, Hammertech or similar

Competencies

• Professional demeanour, proactive approach to work tasks
• Good communicator with the ability to collaborate effectively within a dynamic team environment, adept in working in a front-of-house setting
• Team player able to engage in a productive manner with a wide array of stakeholders i.e.: site team, client, subcontractors and direct labour, members of the public, public officials etc
• Comfortable working in a busy, energetic environment; strong work ethic
• Self-starter able to work to his/her own initiative