Construction Service Administrator — Coordination & Compliance

Leinster Appointments; Dublin; On-site; EUR 26,000 - 38,000; Full time

Job summary

Leinster Appointments is seeking a permanent, full-time Service Administrator in Kinnegad to coordinate planned and reactive maintenance activities from a fully office-based setting.

The role requires strong planning, attention to detail and knowledge of PSCS/PSDS; Procore and Workpal are desirable. You will manage maintenance reports, client quotations, subcontractor follow-ups, RAMS, and project documentation, while supporting Project Managers.

Qualifications

• 3+ years’ experience in construction and/or a services helpdesk environment.
• Strong planning and organisational skills with the ability to prioritise tasks.
• Experience with PSCS and PSDS requirements essential.
• Knowledge of Procore and Workpal desirable.
• Strong communication and follow-up skills with clients and teams.
• Strong attention to detail and accurate records.
• Ability to work efficiently in a growing business environment.
• Good understanding of health and safety procedures and documentation requirements.

Responsibilities

• Schedule and coordinate planned and reactive maintenance activities.
• Review maintenance reports and follow up on recommendations; seek clarification from the relevant team.
• Prepare and issue quotations, follow up, organise resources, and notify Finance for invoicing.
• Review subcontractor reports and issue to clients; follow up on recommendations.
• Order filters, parts, and materials needed to complete works.
• Obtain site/client approvals and permits for required works.
• Communicate labour requirements to the labour scheduler.
• Maintain records of all PPM events on the company network.
• Record RAMS and obtain RAMS from subcontractors for permits.
• Assist Project Managers with site documentation (O&M manuals, site files).
• Ensure health and safety procedures are followed and paperwork filed correctly.
• Carry out general office administration and adapt duties as needed.

Skills

Planning & organisational skills

Client liaison

PSCS and PSDS awareness

Procore

Workpal

Communication & follow-up

Attention to detail

Health & safety procedures

Tools

Procore

Workpal

Job description

Leinster Appointments is seeking a permanent, full-time Service Administrator in Kinnegad to coordinate planned and reactive maintenance activities from a fully office-based setting.

The role requires strong planning, attention to detail and knowledge of PSCS/PSDS; Procore and Workpal are desirable. You will manage maintenance reports, client quotations, subcontractor follow-ups, RAMS, and project documentation, while supporting Project Managers.