Shipping Service Executive(near Gul Circle MRT)

OAKTREE CONSULTING; Dublin; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Hybrid/onsite logistics role

Job summary

OAKTREE CONSULTING is seeking a Logistics Coordinator to manage import/export shipping documentation and coordinate with forwarders, clients, and the warehouse to ensure on-time shipments. The role also involves handling invoices and responding to inquiries.

The candidate will prepare quotations, follow-ups, forecasts, and presentations, while overseeing order processing and documentation for sales operations. Strong Excel/Word/Navision skills and INCOTERMS knowledge are required.

Qualifications

• Min Diploma and above in logistics/ Supply Chain or equivalent.
• At least 1–3 years of relevant shipping experience.
• Proficient in MS Excel, MS Word and Microsoft Dynamics Navision 365; strong document control.
• Familiar with INCOTERMS and shipping documents.
• Strong customer service skills and HS code knowledge.

Responsibilities

• Handle and prepare import and export shipping documentation (Land/Air/Sea Freight).
• Liaise with forwarding agents, clients, and the warehouse department.
• Ensure clients’ goods are shipped on time and manage invoicing.
• Respond to client inquiries such as tracking and tracing shipments.
• Admin matters relating to Air and Sea operation set-up.
• Communicate with customers/distributors on solution and after-sales needs.
• Provide quotations, sales follow-up, sales forecast, and sales presentations.
• Generate and review sales quotations, order processing, and invoicing.
• Review customer orders, proposals, and purchase orders.
• Prepare documents for sales operations and related reports.
• Generate price lists for the sales team and update with principal information.
• Engage with external customers, suppliers, financiers and internal colleagues.
• Provide general admin support (filing, data entry, document retrieval).

Skills

Shipping documentation

Customer service

INCOTERMS

HS codes

Document control

Education

Diploma in logistics or equivalent

Tools

MS Excel

MS Word

Microsoft Dynamics Navision 365

Job description

Job Scope

• Handle and prepare import and export shipping documentation (Land/Air/Sea Freight)
• Liaise with forwarding agents, clients, and the warehouse department.
• To make sure clients' goods are sent on time and send billing of the invoices.
• Responsible for clients' inquiries such as tracking and tracing shipments.
• In charge of administration matters relating to the Air and Sea operation set-up.
• The person is responsible for communicating with the customers/distributors on their solution needs and after-sales needs.
• The job will require providing the quotation, sales follow, sales forecast, and sales presentation.
• Generate and review sales quotations, order processing, and invoicing.
• Review customer sales orders, proposals, purchase orders, and related information.
• Preparation of documents for sales operations, customer-related reports to management, sales and customers as required.
• Generate price list for sales team, based on information from principals. Monitor &update sales team with relevant information from principals.
• Effectively engage with external customers, suppliers, financiers and internal colleagues including shipping, finance, technical, service, sales and marketing, as required.
• Provide admin support where necessary.e.g. filing, data entry, retrieval of documents, or any other duties assigned.

Job Requirements

• Min. Diploma and above in logistics/ Supply Chain or equivalent
• At least 1-3 years of relevant shipping experience
• Knowledge of MS Excel, Words, Microsoft Dynamic Navision 365 and control of documents.
• Proficient in handling shipping documents and familiar with INCOTERMS
• Have customer service skills.
• Have knowledge of HS code and Strategic Goods Control preferred.