Air Export Coordinator

Jobtailor; Dublin; On-site; EUR 35,000 - 55,000; Full time

Job summary

Jobtailor in Dublin is seeking an experienced Air Freight Operations Specialist to manage end-to-end export processes, act as a key contact for major accounts, and ensure accurate documentation. You will coordinate airline bookings, prepare AWBs and invoices, and handle GDP and DG shipments with strict compliance.

The role requires excellent communication, meticulous attention to detail, and strong organisational skills.

Qualifications

• Previous Air Freight operations experience.
• Proficient in Microsoft Office; AS400 and Thyme IT are a plus.
• Excellent communication skills, both written and verbal.
• Basic understanding of Aviation Security requirements.
• Strong attention to detail with the ability to work accurately under pressure.
• Effective team player in a fast-paced environment.
• Strong organisational skills with ability to prioritise workload independently.
• Self-motivated with a problem-solving mindset.

Responsibilities

• Manage end-to-end export processes including collections, airline bookings, and final delivery arrangements.
• Act as a key contact for some of our largest Key Accounts.
• Prepare and verify shipping documentation including AWBs, invoices, and customs declarations.
• Arranging collections from customers and deliveries to airline.
• Booking flights with airlines.
• Finalising consolidations.
• Handle GDP and Dangerous Goods (DG), ensuring strict adherence to procedures.
• Coordinate customs clearances, with knowledge of licenses and Carnet procedures.
• Finalise consolidations and conduct post-flight checks.
• Closing of files, completing invoicing on job level.
• Maintain accurate records and data entry using in-house systems and office software.
• Ensure timely and professional communication with customers, suppliers, and colleagues.
• Collaborate closely with team members and escalate issues to the senior management as required.
• Undertake any additional duties as assigned by management.

Skills

Air Freight Ops

Shipping Documentation

Attention to Detail

Communication Skills

Microsoft Office

Problem Solving

Tools

AS400

Thyme IT

Job description

Responsibilities

• Manage end-to-end export processes including collections, airline bookings, and final delivery arrangements
• Act as a key contact for some of our largest Key Accounts
• Prepare and verify shipping documentation including AWBs, invoices, and customs declarations
• Arranging collections from customers and deliveries to airline
• Booking flights with airlines
• Finalising Consolidations
• Handle special shipment types such as GDP (Good Distribution Practice) and Dangerous Goods (DG), ensuring strict adherence to procedures
• Coordinate customs clearances, with knowledge of IPRs, SIEL/OIEL licenses, and Carnet procedures
• Finalise consolidations and conduct post-flight checks
• Closing of files, completing invoicing on job level
• Maintain accurate records and data entry using in-house systems and office software
• Ensure timely and professional communication with customers, suppliers, and colleagues
• Collaborate closely with team members and escalated issues to the senior management as required
• Undertake any additional duties as assigned by management

Requirements

• Previous Air Freight operations experience
• Proficient in Microsoft Office (Excel, Word). Experience with AS400 and Thyme IT is a plus but not essential
• Excellent communication skills, both written and verbal
• A basic understanding of Aviation Security requirements
• Strong attention to detail with the ability to work accurately under pressure
• Effective team player who thrives in a fast-paced environment
• Strong organisational skills with the ability to prioritise workload independently
• Self-motivated with a problem-solving mindset