Service & Maintenance Admin Specialist - Scheduling & Invoicing

EPS Group; Naas; On-site; EUR 32,000 - 45,000; Full time

Benefits offered by this job

Laptop or desktop provided

Work mobile phone provided

Flexible working options

CPD accredited employer

Career development opportunities

Collaborative work environment

Job summary

EPS Group in Naas, Co. Kildare is seeking a Service and Maintenance Administrator to provide day-to-day administrative support for the Service and Maintenance department.

You will coordinate service jobs, engineer schedules and log requests while ensuring accurate invoicing and documentation. The role requires experience with accounts or bookkeeping and ERP systems (SAP/IFS), strong MS Word/Excel/Teams skills, and excellent organisation and communication abilities.

Qualifications

• Experience in accounts / bookkeeping and ERP systems.
• Familiarity with service contracts or maintenance agreements is desirable.
• Proficient in MS Word, Excel and Teams.
• Strong organisational, communication and time management abilities.

Responsibilities

• Provide day-to-day admin support to Service and Maintenance.
• Coordinate service jobs, repairs and engineer schedules.
• Log and allocate incoming service requests promptly.
• Liaise with customers, suppliers and internal teams to ensure workflow.
• Prepare job sheets, service reports, POs and documentation.
• Process and issue invoices; ensure billable work is captured and billed.
• Review engineer reports and POs for chargeable items.
• Liaise on invoice queries and supporting documentation.
• Support credit control and resolve discrepancies with finance.
• Maintain service contracts and scheduling systems.
• Maintain accurate records, databases, and tracking systems.
• Contribute to compliance, safety and quality processes.
• Support continuous improvement within the department.
• Cover other admin tasks as required and assist colleagues during absences.

Skills

Accounts / Bookkeeping

ERP software (SAP)

ERP software (IFS)

MS Word

MS Excel

MS Teams

Organisational skills

Communication skills

Time management

Tools

SAP

IFS

Job description

EPS Group in Naas, Co. Kildare is seeking a Service and Maintenance Administrator to provide day-to-day administrative support for the Service and Maintenance department.

You will coordinate service jobs, engineer schedules and log requests while ensuring accurate invoicing and documentation. The role requires experience with accounts or bookkeeping and ERP systems (SAP/IFS), strong MS Word/Excel/Teams skills, and excellent organisation and communication abilities.