Senior Office Coordinator

Sigmar Recruitment; Carlow; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Weekend allowances

Holiday enhancement

Collaborative team

Modern office

Job summary

Sigmar Recruitment is seeking a Senior Office Coordinator in Carlow to oversee the daily running of the office and ensure smooth administration of transport operations. You will lead a small team and coordinate with drivers and senior management to deliver seamless daily operations.

Weekend availability is required. You will drive continuous improvement of office procedures, manage invoicing and company records, and represent the business professionally to clients and suppliers.

Qualifications

• 4-6 years’ experience in an office management, administration, or supervisory role within a fast-paced SME environment.
• Excellent communication, people management, and customer service skills.
• Strong organisational, leadership, and problem-solving abilities: calm under pressure and energetic in approach.
• Track record in managing high value, high demanding clients.

Responsibilities

• Oversee the day-to-day running of the office to support transport operations.
• Lead and support a small team, allocating responsibilities, monitoring workloads, and fostering a collaborative workplace.
• Coordinate closely with the transport team, drivers and senior management to deliver seamless daily operations, proactively solving logistical challenges.
• Manage invoicing, company records, and financial administration with accuracy and discretion.
• Act as the key liaison with clients, suppliers and external service providers, representing the business professionally.
• Drive continuous improvement by enhancing office procedures and internal systems.
• Weekend availability.

Skills

Communication

People management

Customer service

Organisational skills

Problem solving

MS Office

Accounting software

Tools

Microsoft Office

Accounting software

Job description

Senior Office Coordinator

Join a renowned and long-established livestock transport organisation in business since the 1980s based in Carlow.

Work in a fast paced, professional team environment where your organisational skills and initiative are valued.

Exciting opportunities to develop your logistics, administration, and leadership abilities in a unique industry—servicing national and international livestock events and sales.

About Your New Job

• As the Senior Office Coordinator, you will oversee the day-to-day running of the office to ensure efficient and smooth administrative of transport operations.
• You will lead and support a small team, allocating responsibilities, monitoring workloads, and fostering a collaborative and energetic workplace.
• You will coordinate closely with the transport team, drivers, and senior management to deliver seamless daily operations, proactively solving logistical challenges.
• You will manage invoicing, company records, and financial administration while upholding the highest standards of accuracy and discretion.
• You will act as the key liaison with clients, suppliers, and external service providers, representing the business professionally and positively.
• You will drive continuous improvement by enhancing office procedures and internal systems.
• Weekend availability.

What Skills You Need

• 4-6 years’ experience in an office management, administration, or supervisory role within a fast-paced SME environment.
• Excellent communication, people management, and customer service skills.
• Strong organisational, leadership, and problem-solving abilities: calm under pressure and energetic in approach.
• Track record in managing high value, high demanding clients
• Proficiency with Microsoft Office and experience working with accounting or business management software.
• High level of accuracy, professionalism, and attention to detail.

What's on Offer

• Attractive compensation package with additional weekend cover allowances and holiday enhancement for flexibility.
• A collaborative work environment where you can learn from experienced professionals and take on real responsibility.
• Exciting career opportunity within a respected business at the forefront of their sector.
• Extra perks: Bright, modern office with kitchenette; proximity to local amenities and hospitality options.