Senior Office Administrator

Collins McNicholas Recruitment & HR Services Group; Boyle; On-site; EUR 32,000 - 42,000; Full time

Job summary

Collins McNicholas Recruitment & HR Services Group in Ireland is seeking a Senior Administrator to join its client’s team in Boyle, Co. Roscommon. The role covers business administration, systems coordination and data management across multiple functions, with involvement in HR administration and recruitment.

You will maintain records in CRM/HR systems, produce reports, support onboarding and governance of information, and help improve data quality and processes in a busy tech environment.

Qualifications

• 3–5 years of relevant experience in administration, operations coordination or business support.
• Experience with CRM, HR systems, or business management software is preferred.
• Strong organisational skills with high accuracy and detail.

Responsibilities

• Maintain accurate information across internal systems (CRM, HR tools, databases).
• Review and update employee, customer, supplier, partner and company records.
• Prepare reports, presentations and business documentation for management.

Skills

3–5 years experience

CRM experience

Microsoft 365 / Office

Data management

Attention to detail

Tools

Microsoft Dynamics

HubSpot

HR Locker

Job description

Full-time | Permanent | Monday–Friday | Fully Onsite

Our client, an established and growing Irish technology company is seeking a Senior Administrator to join its team in Boyle, Co. Roscommon.

This is a varied, hands‑on position suited to an experienced administrator or operations coordinator who enjoys bringing structure to a busy environment with a variety of work.

Working across operations, management, HR, finance, sales and service delivery, you will play an important role in keeping business systems, records and documentation accurate and up to date.

The primary focus of the position is business administration, systems coordination and data management, with additional involvement in HR administration, recruitment, website updates, LinkedIn, company communications and events.

Key Responsibilities:

• Maintain accurate and up‑to‑date information across Microsoft Dynamics, HubSpot, HR Locker and other internal business systems.
• Review and update employee, customer, supplier, partner and company records.
• Maintain document libraries, company registers, action trackers, templates and business information.
• Prepare reports, presentations, correspondence and other professional business documentation.
• Provide day‑to‑day administrative and operational support to management and teams across the business.
• Coordinate recurring administrative activities and proactively follow up on outstanding actions and information.
• Support employee onboarding, offboarding, performance reviews and recruitment administration.
• Assist with maintaining accurate website and careers‑page content.
• Support company LinkedIn activity, communications, customer case studies, campaigns and events.
• Identify opportunities to improve data quality, administrative processes and ways of working.
• Handle employee, customer and commercially sensitive information professionally and confidentially.

What We're Looking For

• 3–5 years' relevant experience in business administration, office administration, operations coordination, business support or a similar position.
• Previous experience working with a CRM, HR system, database or other business management system.
• Excellent organisational skills and a high level of accuracy and attention to detail.
• Good working knowledge of Microsoft 365 / Microsoft Office.
• The ability to manage competing priorities and follow activities through to completion.
• Confidence learning new software and business systems.
• Experience with Microsoft Dynamics, HubSpot, HR Locker, website content management, would be an advantage, but is not essential.