Office Administrator – D10

Southside Personnel; Leinster; On-site; EUR 38,000 - 40,000; Full time

Job summary

Southside Personnel is recruiting an Office Administrator for an Irish-owned creative events company based in Dublin 10. This full-time, office-based role supports Finance, Office Operations and Director activities.

You will liaise with the outsourced bookkeeping provider, prepare sales and purchase information, and assist with payroll for casual and full-time staff. The role requires strong organisational skills, reliability, and the ability to manage deadlines across multiple entities, with

Qualifications

• Be proficient in bookkeeping tasks including invoicing and basic reconciliations.
• Minimum 3 years in office administration/office management.
• Payroll experience with casual and full-time staff desirable.
• Strong organisational skills and attention to detail.
• Confident communicator; liaising with external book-keeping provider, suppliers, and staff.
• Proficient with Microsoft Office and Google Workspace.
• Able to work independently in a small team.
• Hours: 8am-5pm or 8:30am-5:30pm; salary €38-40k; possible 4-day week (Tue-Fri).

Responsibilities

• Act as the main point of contact between the company and their outsourced bookkeeping provider.
• Gather, prepare and submit sales and purchase invoice information to the bookkeeping provider on a timely basis.
• Coordinate weekly/monthly payroll inputs for casual and full‑time staff, including hours, new starters and leavers.
• Support the flow of information needed for revenue returns and other statutory filings.
• Maintain accurate, well‑organised financial records and filing to support the bookkeeping provider’s work.
• Query and follow up on invoices, payments and payroll queries with staff, suppliers and clients as needed.
• Run the day‑to‑day office: supplies, stationery, post, deliveries and general upkeep.
• Track and manage renewal dates for all company vehicles – insurance, motor tax, CVRT/DOE and NCT.
• Keep a renewal calendar/tracker for vehicles and other office‑related compliance dates.
• Monitor and maintain company insurance policies (currently all up to date), flagging renewals in good time.
• Manage relationships with office suppliers and service providers (stationery, utilities, general maintenance).
• Provide day‑to‑day administrative support to the Directors across all three companies.
• Assist with scheduling, correspondence, filing and general office administration.
• Support onboarding administration for new staff and contractors.
• Help keep company records, contracts and compliance documents organised and up to date.
• Assist with ad hoc projects and tasks across the business as required.

Skills

Bookkeeping

Office administration

Payroll

Organisational skills

Communication

Microsoft Office

Google Workspace

Independent work

Attention to detail

Time management

Tools

Sage

Xero

BrightPay

Surf Accounts

Job description

We are recruiting an Office Administrator to join an Irish owned creative events company based in the Dublin 10 area.

This is a full time office based role.

Role Overview

• General administrative duties in order to keep the office running smoothly.
• Hands on support to the Directors.
• Liaising with the outsourcing bookkeeping company, who manage sales invoicing, purchase invoicing, payroll (casual and full time staff), revenue returns and related bookkeeping tasks.

This is a varied, hands-on role suited to someone organised, reliable and comfortable being the point person across finance administration, office operations and director support.

Key Responsibilities

Finance & Payroll Liaison

• Act as the main point of contact between the company and their outsourced bookkeeping provider.
• Gather, prepare and submit sales and purchase invoice information to the bookkeeping provider on a timely basis
• Coordinate weekly/monthly payroll inputs for casual and full‑time staff, including hours, new starters and leavers
• Support the flow of information needed for revenue returns and other statutory filings
• Maintain accurate, well‑organised financial records and filing to support the bookkeeping provider’s work
• Query and follow up on invoices, payments and payroll queries with staff, suppliers and clients as needed

Office & Fleet Management

• Run the day‑to‑day office: supplies, stationery, post, deliveries and general upkeep
• Track and manage renewal dates for all company vehicles – insurance, motor tax, CVRT/DOE and NCT – ensuring nothing lapses
• Keep a renewal calendar/tracker for vehicles and other office‑related compliance dates
• Monitor and maintain company insurance policies (currently all up to date), flagging renewals in good time
• Manage relationships with office suppliers and service providers (stationery, utilities, general maintenance)

Director & Team Support

• Provide day‑to‑day administrative support to the Directors across all three companies
• Assist with scheduling, correspondence, filing and general office administration
• Support onboarding administration for new staff and contractors
• Help keep company records, contracts and compliance documents organised and up to date
• Assist with ad hoc projects and tasks across the business as required

Requirements

Essential

• Some bookkeeping experience (invoicing, purchase orders, basic reconciliations)
• Min 3 years office administration/ office management experience.
• Some payroll experience (processing hours, statutory basics, dealing with queries)
• Strong organisational skills and attention to detail
• Comfortable managing multiple deadlines and renewal dates across a small group of companies
• Confident, clear communicator – able to liaise professionally with an external bookkeeping provider, suppliers and staff
• Proficient with Microsoft Office / Google Workspace
• Able to work independently and use initiative in a small‑team environment
• Hours: 8am-5pm or 8.30am-5.30pm, salary €38-40k. Also open to a 4 day week Tuesday-Friday

Desirable

• Experience working in a small or family‑run business
• Familiarity with accounting/payroll software (e.g. Sage, Xero, BrightPay, Surf Accounts, or similar)
• Experience in events, production, or a similarly fast‑paced creative industry

Personal Attributes

• Trustworthy and discreet – this role has visibility of company finances and confidential information
• Proactive and dependable – someone who takes ownership of tasks and follows them through
• Calm under pressure with the flexibility to handle a varied workload
• A genuine team player who enjoys being the go‑to person in a busy office