Senior Funds Company Secretary - Board & Governance

Walkers; Dublin; On-site; EUR 70,000 - 100,000; Full time

Job summary

Jobtailor is seeking an experienced company secretary to join our Dublin-based team. You will provide company secretarial services for a portfolio of regulated funds and Irish companies, ensuring compliance with the Companies Act and governance standards.

The role involves board administration, minute taking, drafting notices and managing filings with the Companies Registration Office and Central Bank of Ireland, while mentoring junior staff and delivering a high-calibre service to clients.

Qualifications

• Seven years of experience as a company secretary in regulated funds.
• Strong knowledge of the Companies Act and governance requirements for regulated entities.
• Experience managing relationships with key stakeholders.
• Proficiency in MS Office and handling PDF documents.
• Attention to detail and ability to multitask in a fast-paced environment.

Responsibilities

• Act as the primary contact for company secretarial services for regulated funds and Irish companies.
• Agree on board calendars, send calendar invitations and diarise agreed dates with the Board of Directors.
• Formulate board meeting agendas reflecting regulatory requirements.
• Collate board papers into a board pack and circulate on schedule.
• Arrange all board meeting logistics and attend meetings to take minutes.
• Draft and circulate draft board minutes and action points on schedule.
• Assist with general meetings, including notices and proxy forms.
• Prepare and submit annual returns and filings to the Companies Registration Office and Central Bank of Ireland.
• Maintain statutory books and records.
• Delegate and manage day-to-day workload of junior team members and train them.
• Ensure application of internal policies and procedures and manage stakeholder relationships.
• Get involved in internal projects and initiatives.

Skills

attention to detail

multitasking

stakeholder management

communication skills

organisational skills

Tools

MS Office

PDF handling

Job description

Jobtailor is seeking an experienced company secretary to join our Dublin-based team. You will provide company secretarial services for a portfolio of regulated funds and Irish companies, ensuring compliance with the Companies Act and governance standards.

The role involves board administration, minute taking, drafting notices and managing filings with the Companies Registration Office and Central Bank of Ireland, while mentoring junior staff and delivering a high-calibre service to clients.