Senior Executive Assistant to Leadership — Global Events

Themis Solutions (Ireland) Limited; Dublin; Hybrid; EUR 69,400 - 94,000; Full time

Benefits offered by this job

Hybrid work environment

Health insurance

Pension contribution

Flexible time-off policy

Recognition programme

Job summary

Clio is seeking a Senior Executive Assistant to partner with our executive leadership across the EMEA region, providing strategic administrative support and seamless coordination across time zones.

You will manage complex calendars, travel, and communications while upholding confidentiality and representing Clio's values. The role requires 10+ years of EA experience, exceptional communication, and a proactive, service-oriented mindset.

Qualifications

• 10+ years of experience as an executive assistant or proven track record providing administrative coordination.
• Exposure to senior leaders, business strategy and decision-making.
• High degree of trust and integrity regarding confidentiality.
• Collaborative, self-starter mindset with a bias to action.
• Flawless written and verbal communication skills under pressure.
• Strong interpersonal skills and ability to develop trust.
• Ability to multi-task and manage time effectively.
• Impeccable attention to detail and independence with deadlines.
• Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Coupa.
• Spanish speaking proficiency is a plus.

Responsibilities

• Contribute to planning, organization, and execution of high-profile international events and initiatives.
• Oversee and manage calendars, travel, and time zones for the Senior Leadership Team across regions.
• Coordinate team events and community-building activities.
• Manage meetings, agendas, notes, and action items for SLT.
• Review and respond to emails on behalf of the SLT.
• Organize and reconcile professional finances and expenses.
• Coordinate communications with external partners, vendors, and clients.
• Create and maintain internal documentation and knowledge resources.

Skills

Executive support

Cross-cultural communication

Time management

Discretion/privacy

Stakeholder management

Communication skills

Multitasking

Problem solving

Team collaboration

Attention to detail

Tools

Mac OS

Google Workspace

Slack

Asana

Coupa

Job description

Clio is seeking a Senior Executive Assistant to partner with our executive leadership across the EMEA region, providing strategic administrative support and seamless coordination across time zones.

You will manage complex calendars, travel, and communications while upholding confidentiality and representing Clio's values. The role requires 10+ years of EA experience, exceptional communication, and a proactive, service-oriented mindset.