Global Executive Assistant to Senior Leadership

Clio; Dublin; Hybrid; EUR 69,400 - 94,000; Full time

Benefits offered by this job

Health benefits

Dental coverage

Hybrid work model

Pension plan

Clioversary program

Job summary

Clio is seeking a Senior Executive Assistant to support the executive team in the EMEA region. The role demands an entrepreneurial, customer-service mindset and exceptional administrative and coordination skills.

The position involves managing schedules, travel, events, and communications across multiple time zones, while upholding confidentiality and representing Clio’s values. A minimum of 10+ years’ experience is expected, with strong written/verbal communication and trust.

Qualifications

• 10+ years of experience as an executive assistant or in administrative coordination.
• Exposure to senior leaders, business strategy and decision-making.
• High degree of trust and integrity around confidentiality.
• Collaborative and self-starter mindset with bias to action.
• Flawless written and verbal communication, even under pressure.
• Strong interpersonal skills and ability to build trust.
• Ability to multi-task and strong time-management.
• Impeccable attention to detail and independence with deadlines.
• Proficiency in Mac environments, Google Suite, Slack, Asana and Coupa.
• Comfort with new technologies and professional demeanor.
• Spanish-speaking proficiency is a plus.

Responsibilities

• Contribute to planning, organization and execution of special projects, including high-profile international events and initiatives.
• Oversee and manage SLAs, schedules, appointments and travel for Senior Leadership across multiple time zones.
• Coordinate team events, community-building and logistical tasks as requested.
• Manage group-wide meetings, agendas, notes, and track action items for the Senior Leadership Team.
• Review, route and respond to emails and requests on behalf of the Senior Leadership Team.
• Organize, track and reconcile professional finances and expenses.
• Coordinate communications with external partners, vendors and clients.
• Create and maintain internal documentation and knowledge management for the EA team.
• Maintain confidentiality and integrity in all activities.
• Represent Clio’s values and culture as an ambassador for the Senior Leadership Team.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Time management

Cross-functional teamwork

Mac OS

Google Suite

Spanish (asset)

Tools

Mac OS

Google Suite

Slack

Asana

Coupa

Job description

Clio is seeking a Senior Executive Assistant to support the executive team in the EMEA region. The role demands an entrepreneurial, customer-service mindset and exceptional administrative and coordination skills.

The position involves managing schedules, travel, events, and communications across multiple time zones, while upholding confidentiality and representing Clio’s values. A minimum of 10+ years’ experience is expected, with strong written/verbal communication and trust.