Senior Board Minutes & Governance Specialist

Waystone; Dublin; Hybrid; EUR 60,000 - 80,000; Full time

Job summary

Waystone is seeking a Senior Associate to support the Board Support Services team in drafting precise minutes for Cayman Islands domiciled funds, ensuring governance standards and confidentiality. The role requires strong English, proactive collaboration with senior stakeholders, and meticulous attention to detail.

You will manage first-draft minutes, version control, and action item logs, while supporting process improvements and related project work in a fast-paced environment.

Qualifications

• Three years of relevant company secretarial or governance experience.
• Exposure to the funds sector is desirable.
• Excellent command of English with strong grammar and spelling.

Responsibilities

• Draft minutes reflecting key deliberations and strategic points.
• Attend meetings to capture accurate records of discussions, decisions and actions.
• Ensure minutes follow templates, governance standards and confidentiality.
• Deliver first drafts within agreed timelines and circulate for review.
• Incorporate feedback and maintain version control to final minutes.
• Complete Document Execution Form for signing of minutes and file securely.
• Extract and log action items, maintaining an Action Point Log.
• Respond to internal queries related to minutes and records.
• Support minutes-related project work as assigned.
• Keep trackers updated for assigned matters.
• Follow team procedures, templates, and governance processes.

Skills

Excellent written communication

Attention to detail

Time management

Multitasking

Interpersonal skills

Confidentiality

Tools

Microsoft Office

Board portals

Job description

Waystone is seeking a Senior Associate to support the Board Support Services team in drafting precise minutes for Cayman Islands domiciled funds, ensuring governance standards and confidentiality. The role requires strong English, proactive collaboration with senior stakeholders, and meticulous attention to detail.

You will manage first-draft minutes, version control, and action item logs, while supporting process improvements and related project work in a fast-paced environment.