Senior Associate - Board Support Services COE

WAYSTONE CENTRALISED SERVICES (IE) LIMITED; Dublin; Hybrid; EUR 65,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Remote/Blended working

Job summary

WAYSTONE CENTRALISED SERVICES (IE) LIMITED is seeking a Senior Associate to join the Board Support Services COE. This role supports minutes drafting for Cayman Islands funds, ensuring accuracy, confidentiality, and alignment with governance standards.

Hybrid working is offered, with opportunities to engage senior stakeholders and lead governance-related tasks. The ideal candidate will have at least three years of company secretarial or governance experience, superb writing skills, and strong

Qualifications

• Excellent grammar and written communication skills.
• Three years of relevant company secretarial or governance experience.
• Highly self‑motivated, proactive, and able to work under tight deadlines.
• Strong organisational, time‑management and multitasking abilities.
• Confidentiality and professional engagement with senior stakeholders.
• Proficiency in Microsoft Office; familiarity with document management/board portals.

Responsibilities

• Draft minutes reflecting key deliberations and strategic points.
• Attend meetings to capture accurate records and circulate drafts for review.
• Adhere to governance standards and confidentiality requirements.
• Maintain action item logs and trackers; update as needed.
• Respond to internal queries related to minutes and records.
• Support minutes-related project work and improve processes.

Skills

Excellent grammar

Written communication

Attention to detail

Time management

Multitasking

Interpersonal skills

Confidentiality

Tools

Microsoft Office

Document management systems

Board portal systems

Job description

Senior Associate - Board Support Services COE

WAYSTONE CENTRALISED SERVICES (IE) LIMITED

Ref: #JOB-2470333

Application Details

In order to work in Ireland a non‑EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

Summary: Reporting to the Associate Director - Board Support Services Team, the Senior Associate will be an integral part of the team’s success. We offer hybrid working arrangements.

ESSENTIAL DUTIES AND RESPONSIBILITIES The successful candidate will be responsible for drafting minutes in respect of Cayman Islands domiciled funds. Responsibilities may include (but are not limited to) the following: Draft minutes that reflect key deliberations and strategic points. Attend meetings when necessary to capture accurate records of discussions, decisions and action items. Ensure minutes adhere to organizational templates, governance standards, and confidentiality requirements. Deliver first‑draft minutes within agreed timelines and circulate to relevant stakeholders for review. Incorporate feedback and maintain version control to produce polished, approved final minutes. Complete Document Execution Form for signing of minutes and file minutes securely in accordance with the team’s procedures. Extract and record action items, maintaining Action Point Log where required. Respond to internal queries related to minutes and meeting records. Support minutes‑related project work as assigned. Keep relevant trackers updated for assigned matters. Follow established minutes team procedures, templates, and process documentation for the minutes team.

Requirements: The ideal candidate will have excellent grammar, spelling, and written communication skills, supported by at least three years of relevant company secretarial or governance experience, ideally including exposure to the funds sector. They will be highly self‑motivated, proactive, and comfortable working in a fast‑paced environment with tight deadlines, demonstrating exceptional attention to detail and the ability to capture complex discussions accurately and impartially. Strong organisational, time‑management, and multitasking abilities are essential, along with excellent interpersonal skills and the confidence to engage professionally with senior stakeholders. The candidate must be able to maintain confidentiality, work both independently and as a supportive resource for junior team members, and show adaptability in contributing to process improvements, project work, and evolving team needs. Proficiency in Microsoft Office and familiarity with document management or board portal systems is required, as is a commitment to quality, consistency, and adherence to established procedures and governance standards.

• This vacancy is suitable for Remote/Blended working
• Sector: financial and insurance activities

Career Level

• Experienced [Non-Managerial]