Associate - Corporate Secretarial Services COE

Waystone; Cashel; On-site; EUR 42,000 - 63,000; Full time

Job summary

Waystone is seeking an Associate for Corporate Secretarial Services to manage a portfolio of Irish and UK domiciled clients. You will coordinate board meetings, draft resolutions, and liaise with fund entities and service providers under the supervision of the COE.

The role requires a Bachelor’s degree, strong English, and 2–3 years’ relevant experience, with high organisation, reliability, and professional client service delivery.

Qualifications

• Bachelor's degree required.
• Excellent command of English.
• 2–3 years of relevant experience.
• Self-motivated with the ability to work in a demanding, progressive environment and meet deadlines.
• Excellent interpersonal and communication skills.
• Highly organised, proactive and responsible.

Responsibilities

• Build relationships with stakeholders of funds/entities.
• Organise and manage Board, Board Committee and shareholder meetings, including materials and minutes.
• Assist with changes to Boards of directors and service providers and related filings.
• Ensure actions and agreements are properly authorised by the Board.
• Assist with approval of financial statements and conflicts registers.

Skills

Communication skills

Interpersonal skills

Well organised

Self-motivated

Deadline management

Teamwork

Education

Bachelor's degree

Job description

About Waystone

Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years' experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion

Summary: Reporting to the Associate Director - Corporate Secretarial Services (COE), the Associate- Corporate Secretarial Services (COE) will be an integral part of the team's success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for a portfolio of clients, primarily domiciled in Ireland and the United Kingdom, will manage multiple client relationships, will review work produced by others within the team and will assist with training others within the team.

Responsibilities may include (but are not limited to) the following:

• Build a relationship with the stakeholders of funds/entities.
• Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter.
• Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto.
• Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors.
• Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments.
• Provide reporting to the management of the team.
• Update client records.
• Assist with project work, as directed by the management of the team.
• Produce and/ or review draft resolutions, as required.
• Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund.
• Assist with establishing relationships with service providers on behalf of entities.
• Assist with the liquidation process of entities which have ceased trading.
• Assist with the training of other members of the team.
• Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.
• To deal with any other responsibility reasonably assigned;
• To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.

REQUIREMENTS

• A Bachelor's degree.
• An excellent command of the English language.
• At least two to three years of relevant work experience.
• The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary.
• Excellent interpersonal and communication skills.
• Highly organised, proactive, accurate and have a sense of responsibility and priority management;
• Able to work independently in an environment under pressure and with tight deadlines;