Board & Governance Specialist — Corporate Secretarial

Waystone; Dublin; On-site; EUR 70,000 - 90,000; Full time

Job summary

Waystone is seeking a Senior Associate in Corporate Secretarial Services to manage a portfolio of client entities and deliver high-quality governance services. You will handle board coordination, document preparation, and regulatory filings while ensuring efficient operations.

The role requires 3–4 years in funds-related secretarial roles, strong knowledge of Irish regulations, and proficiency with Microsoft 365.

Qualifications

• Three to four years' experience in funds-related company secretarial roles.
• Experience using entity management systems or governance tools is advantageous.
• Strong knowledge of Irish corporate and fund regulations.
• Highly organised, proactive and accurate with strong prioritisation.
• Ability to work independently and meet deadlines.
• Excellent written and spoken English.
• Proficiency in Microsoft 365 applications.

Responsibilities

• Client relationship management: manage a portfolio of clients and support relationship development.
• Delivery of services: provide Board support, prepare and review materials, and manage post-meeting actions.
• Operations and controls: maintain client files, assist process improvements, and adhere to policies.
• Team support and quality: review minutes and ensure quality checks are applied.

Skills

Client relationship management

Attention to detail

English proficiency

Microsoft 365

Independent working

Time management

Tools

Entity management systems

Board portals

Governance technology

Job description

Waystone is seeking a Senior Associate in Corporate Secretarial Services to manage a portfolio of client entities and deliver high-quality governance services. You will handle board coordination, document preparation, and regulatory filings while ensuring efficient operations.

The role requires 3–4 years in funds-related secretarial roles, strong knowledge of Irish regulations, and proficiency with Microsoft 365.