Senior Associate - Board Support Services

Waystone Group; Dublin; On-site; EUR 60,000 - 80,000; Full time

Job summary

Waystone is seeking a Senior Associate to support the Board Support Services team in drafting precise minutes for Cayman Islands domiciled funds, ensuring governance standards and confidentiality. The role requires strong English, proactive collaboration with senior stakeholders, and meticulous attention to detail.

You will manage first-draft minutes, version control, and action item logs, while supporting process improvements and related project work in a fast-paced environment.

Qualifications

• Three years of relevant company secretarial or governance experience.
• Exposure to the funds sector is desirable.
• Excellent command of English with strong grammar and spelling.

Responsibilities

• Draft minutes reflecting key deliberations and strategic points.
• Attend meetings to capture accurate records of discussions, decisions and actions.
• Ensure minutes follow templates, governance standards and confidentiality.
• Deliver first drafts within agreed timelines and circulate for review.
• Incorporate feedback and maintain version control to final minutes.
• Complete Document Execution Form for signing of minutes and file securely.
• Extract and log action items, maintaining an Action Point Log.
• Respond to internal queries related to minutes and records.
• Support minutes-related project work as assigned.
• Keep trackers updated for assigned matters.
• Follow team procedures, templates, and governance processes.

Skills

Excellent written communication

Attention to detail

Time management

Multitasking

Interpersonal skills

Confidentiality

Tools

Microsoft Office

Board portals

Job description

About Waystone

Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion.

Reporting to the Associate Director - Board Support Services, the Senior Associate will be an integral part of the team’s success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for drafting minutes in respect of Cayman Islands domiciled funds.

• Draft minutes that reflect key deliberations and strategic points.
• Attend meetings when necessary to capture accurate records of discussions, decisions and action items.
• Ensure minutes adhere to organizational templates, governance standards, and confidentiality requirements.
• Deliver first-draft minutes within agreed timelines and circulate to relevant stakeholders for review.
• Incorporate feedback and maintain version control to produce polished, approved final minutes.
• Complete Document Execution Form for signing of minutes and file minutes securely in accordance with the team’s procedures.
• Extract and record action items, maintaining Action Point Log where required.
• Respond to internal queries related to minutes and meeting records.
• Support minutes-related project work as assigned.
• Keep relevant trackers updated for assigned matters.
• Follow established minutes team procedures, templates, and process documentation for the minutes team

REQUIREMENTS

The ideal candidate will have a strong command of the English language, with excellent grammar, spelling, and written communication skills, supported by at least three years of relevant company secretarial or governance experience, ideally including exposure to the funds sector.

They will be highly self-motivated, proactive, and comfortable working in a fast-paced environment with tight deadlines, demonstrating exceptional attention to detail and the ability to capture complex discussions accurately and impartially. Strong organisational, time-management, and multitasking abilities are essential, along with excellent interpersonal skills and the confidence to engage professionally with senior stakeholders.

The candidate must be able to maintain confidentiality, work both independently and as a supportive resource for junior team members, and show adaptability in contributing to process improvements, project work, and evolving team needs. Proficiency in Microsoft Office and familiarity with document management or board portal systems is required, as is a commitment to quality, consistency, and adherence to established procedures and governance standards.