School Administrator (pt time)

Southside Personnel; Dublin; On-site; EUR 23,000 - 25,000; Part time

Job summary

Southside Personnel are seeking a School Office Administrator on a fixed-term contract until end May 2027, with hours Monday to Friday 10am-3pm in County Dublin. The role entails admin support for the School Office, handling student and parent communications, and coordinating events and examinations.

The salary is €18 per hour. The post requires strong IT skills (MS Office), excellent communication, discretion, and the ability to work in a busy school environment.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion with confidential information.
• Experience in administrative or office settings.
• Flexible team player.

Responsibilities

• Respond to daily mailbox and calls promptly.
• Maintain confidentiality of student and staff information.
• Support safeguarding, health and safety policies.
• Assist with school technologies and admin systems.
• Coordinate events such as Open Evenings and parent meetings.
• Support examinations administration and materials.
• Liaise with staff for meetings and deadlines.

Skills

Communication

Organisation

Time management

IT skills

Confidentiality

Customer service

Office experience

Education

Leaving Certificate

Business Administration qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

We are recruiting a School Office Administrator to work on a fixed term contract until end May 2027.

The hours will be Monday-Friday 10am – 3pm (no requirement to work during school holidays).

Rate is €18ph for hours worked.

Purpose of the Role

The School Office Administrator is responsible for providing comprehensive administrative support to the School Office, ensuring the efficient day-to-day operation of administrative, student support, examination and communications functions. The role serves as a key point of contact for students, parents/guardians, staff and visitors, while supporting the delivery of a high-quality educational experience.

Key Responsibilities

General Responsibilities

• Manage daily 4thyear mailbox and telephone calls ensuring all queries are answered in a timely
• Maintain strict confidentiality regarding student, parent, staff and school information.
• Comply with all School policies, procedures, safeguarding requirements and health and safety obligations.
• Undertake other duties appropriate to the role as may reasonably be assigned by the Principal, Deputy Principals or designated members of management.
• Support and assist with the implementation and effective use of school technologies and administrative systems.
• Work collaboratively with the IT team to support administrative and educational systems.

School Operations and Events

• Liaise with teaching staff regarding staff meetings, examinations, reports and key academic deadlines.
• Support our school office project team on projects / events throughout the year e.g.

attend school events including Open Evenings & Saturday Open days, Parent-Teacher Meetings (evenings), Awards Ceremonies, Graduation Events and other promotional activities, ensuring to represent the school in a professional manner at events and functions.

• Accompany and support students on educational trips, outings and school activities as required.

Class/Study Supervision

• Supervise study periods, examinations and classes where appropriate and as directed by management.
• Promote and maintain a safe, respectful and positive environment for students.

Student and Parent/Guardian Support

• Communicate (telephone, email & in person) with students and parents/guardians and teachers regarding academic matters, attendance, school procedures and general enquiries.
• Use IT system to record and track all communications with students and parents/guardians via inhouse salesforce system.
• Support Deputy Principal, Year Heads and School Management Team by providing administration support, addressing student issues and coordinating appropriate follow-up actions.
• Provide assistance and guidance to students seeking support through the School Office.

Examination Administration

• Support school team in the planning, organisation and administration of in-house and State examinations.
• Prepare examination materials, schedules, registers and supporting documentation.
• Support the coordination of examination venues and logistics.
• Supervise examinations in accordance with established procedures and examination regulations.
• Assist with examination-related communications and follow-up activities.

Knowledge, Skills and Experience

Essential

• Excellent communication and interpersonal skills.
• Strong organisational, administrative and time-management skills.
• Excellent attention to detail and accuracy.
• Strong IT skills, including proficiency in Microsoft Office applications (Word, Excel, Outlook and Teams).
• Ability to manage competing priorities and work effectively in a fast-paced environment.
• Professional discretion and ability to handle confidential & sensitive
• Strong customer service focus and commitment to supporting students and parents.
• Experience working in an administrative or office environment.
• Flexible and willing to help out team when required.

Desirable

• Previous experience working in an educational environment.

Education and Qualifications

Essential – Leaving Certificate or equivalent qualification.

Desirable – Relevant qualification in Business Administration, Office Administration or a related discipline.

Competencies and Behaviours

Aligned with the college’s values of Excellence, Respect, Independence, Integrity, Empathy and Reflection, the successful candidate will demonstrate:

This role requires flexibility to support the evolving needs of the School and may involve occasional evening and weekend work to facilitate School events, examinations and parent engagement activities.