Office Administrator

Morgan McKinley; Cork; On-site; EUR 35,000 - 38,000; Full time

Job summary

Morgan McKinley is seeking an organised Office Administrator to join Cork City on an 11-month maternity cover. The role offers flexibility with a 3- or 4-day week, 9:00am–5:30pm, and a pro rata salary of €35,000–€37,500 based on a 5-day week.

You will manage property files and documentation across systems, ensuring accuracy and compliance. The successful candidate will have CRM experience (Salesforce), strong attention to detail, and the ability to work independently in a structured environment

Qualifications

• Previous experience in an administrative, office support or document management role.
• Experience managing files, records and documentation.
• Experience using Salesforce or a similar CRM/document management system.
• Excellent attention to detail and accuracy.
• Experience with DocuSign or similar platforms would be advantageous.
• Strong organisational and time management skills.
• Good IT skills, including Microsoft Office.
• Experience processing invoices, expenses and supporting documentation.
• Strong communication skills and a professional manner.
• The ability to work independently and follow established processes and procedures.

Responsibilities

• Managing and maintaining property files, project records and documentation through Salesforce.
• Ensuring files and records are accurate, complete, up to date and appropriately maintained.
• Adding and updating jobs, project information and documentation within the company database.
• Maintaining strong document control and filing processes, ensuring information is easily accessible and correctly recorded.
• Preparing, processing and maintaining property-related documentation.
• Managing documents through DocuSign, including issuing documents for signature, monitoring completion and ensuring fully executed documents are appropriately filed.
• Ensuring documentation is completed in line with company procedures and compliance requirements.
• Identifying and following up on missing, incomplete or outstanding documentation.
• Processing incoming and outgoing invoices and ensuring supporting documentation is correctly maintainedProcessing expense claims and maintaining accurate financial records.
• Maintaining confidential and sensitive information in accordance with company procedures.
• General administrative support across the wider team.
• Assisting with occasional travel arrangements.
• Handling a limited number of incoming phone calls.

Skills

Salesforce

DocuSign

Microsoft Office

Attention to detail

Document management

Time management

Communication skills

Independent work

Tools

Salesforce

DocuSign

Job description

Office Administrator - 11 month contract

Location: Cork City

Contract: 11-Month

Hours: 9:00am - 5:30pm (1-hour lunch break)

Salary: €35,000 - €37,500 pro rata (based on a 5-day week equivalent)

Our client, a professional property services company based in Cork with a diverse portfolio, is seeking an organised and proactive Office Administrator to join their team on a maternity leave cover contract.

This role offers flexibility with either a 3-day or 4-day working week and provides an excellent opportunity to join a busy and professional office environment.

Key Responsibilities

• Managing and maintaining property files, project records and documentation through Salesforce
• Ensuring files and records are accurate, complete, up to date and appropriately maintained
• Adding and updating jobs, project information and documentation within the company database
• Maintaining strong document control and filing processes, ensuring information is easily accessible and correctly recorded
• Preparing, processing and maintaining property-related documentation
• Managing documents through DocuSign, including issuing documents for signature, monitoring completion and ensuring fully executed documents are appropriately filed
• Ensuring documentation is completed in line with company procedures and compliance requirements
• Identifying and following up on missing, incomplete or outstanding documentation
• Processing incoming and outgoing invoices and ensuring supporting documentation is correctly maintainedProcessing expense claims and maintaining accurate financial records
• Maintaining confidential and sensitive information in accordance with company procedures
• General administrative support across the wider team
• Assisting with occasional travel arrangements
• Handling a limited number of incoming phone calls

About You

We are looking for a highly organised and detail-oriented administrator who takes pride in maintaining accurate records and enjoys working in a structured, document-heavy environment.

The ideal candidate will have:

• Previous experience in an administrative, office support or document management role
• Strong experience managing files, records and documentation - essential
• Previous experience using Salesforce or a similar CRM/document management system - essential
• Excellent attention to detail and a strong focus on accuracy, document compliance and process adherence
• Experience with DocuSign or similar electronic document/signature platforms would be advantageous
• Strong organisational and time management skills, with the ability to manage multiple files and deadlines
• Good IT skills, including Microsoft Office
• Experience processing invoices, expenses and associated supporting documentation
• Strong communication skills and a professional manner
• The ability to work independently and follow established processes and procedures
• A methodical and structured approach to administration

The Opportunity

This is an excellent opportunity for an experienced administrator who enjoys systems, document management and process-driven work and is looking for a flexible maternity leave contract within a professional property services environment.