Remote Part-Time Project & Operations Coordinator

Abbeyfield Reception & Orientation Centre; Cork; Hybrid; EUR 23,000 - 28,000; Part time

Benefits offered by this job

Company phone

Company laptop

Company fuel card for site visits

On-site parking

Job summary

Abbeyfield Reception & Orientation Centre is seeking a part-time Project Coordinator to manage day-to-day administration and coordination, act as the main contact for suppliers and customers, and maintain accounts and HR records.

You will provide the management team with regular reporting on financial and operational performance, while supporting procurement, stock control and health and safety documentation.

Qualifications

• Proficiency in Xero accounting software.
• Proficiency in Microsoft 365, in particular Excel.
• Proficiency in using an HR system for leave, absence and employee records.
• Self-led, with the ability to manage their own workload and work independently with minimal supervision.
• Strong organisational skills and attention to detail.

Responsibilities

• Coordinate the scheduling of works and support project delivery with the operational team.
• Track project progress, deadlines and job completion, and flag issues early to management.
• Attend sites as required to assist with delivery and oversight.
• Identify and track new work opportunities, including tenders and pricing.
• Prepare tender submissions and quotations with supporting documentation and deadlines.
• Oversee company accounts on Xero, including invoicing and reconciliations.
• Support supplier management, quotes, deliveries and credit control.
• Maintain customer records and manage scheduling of services and renewals.
• Prepare fortnightly management reports on financial and operational performance.

Skills

Organisation

Communication

Time management

Attention to detail

Tools

Xero

Microsoft 365 (Excel)

HR system

Job description

Abbeyfield Reception & Orientation Centre is seeking a part-time Project Coordinator to manage day-to-day administration and coordination, act as the main contact for suppliers and customers, and maintain accounts and HR records.

You will provide the management team with regular reporting on financial and operational performance, while supporting procurement, stock control and health and safety documentation.