Project Administrator

Morgan McKinley; Cork; On-site; EUR 40,000 - 45,000; Full time

Job summary

Morgan McKinley in Cork City is seeking a Project Administrator for a 6-month temporary contract with an immediate start. The role supports project teams through day-to-day coordination, documentation, and communication across stakeholders, keeping projects on track in a busy, professional environment.

The ideal candidate will have project administration experience, excellent communication, and strong IT skills, especially MS Office.

Qualifications

• Previous experience in project administration or coordination.
• Availability to start immediately or on short notice.
• Excellent written and verbal communication skills.
• Strong organisational skills with attention to detail.
• Proficient in MS Office (Excel, Word, Outlook, Teams).
• Proactive, solution-oriented and structured approach.

Responsibilities

• Serving as the main contact point for project paperwork and general admin queries
• Booking meetings, sending out agendas, and taking accurate minutes
• Preparing, formatting, and organising basic project reports and documents
• Keeping project logs, files, and internal databases up to date
• Helping Project Managers track daily tasks, to-do lists, and key deadlines
• Handling incoming emails, phone calls, and routine messages
• Communicating clearly with suppliers, contractors, clients, and team members
• Assisting with purchase orders, invoices, and expense processing
• Tracking office equipment, project materials, and supply levels
• Supporting day-to-day office tasks and general project admin

Skills

Coordination

Administrative skills

Organisational skills

Written & verbal communication

MS Office

Multitasking

Attention to detail

Job description

Location: Cork City

Job Type: Temporary Contract (6 Months - Long Term)

Availability: Immediate

Salary: €40,000 - €45,000

Our client, a dynamic and fast-paced organisation, is looking to hire a Project Administrator to join their team on a 6-month contract basis with an immediate start.

This is a fantastic opportunity for someone who enjoys working in a busy, professional environment and has strong coordination, administrative, and organisational skills.

The Role

As a Project Administrator, you will provide administrative support to help keep projects running smoothly. You will work closely with the wider project team to handle day-to-day coordination, maintain clear documentation, and ensure clear communication across teams.

Key responsibilities include:

• Serving as the main contact point for project paperwork and general admin queries
• Booking meetings, sending out agendas, and taking accurate minutes
• Preparing, formatting, and organising basic project reports and documents
• Keeping project logs, files, and internal databases up to date
• Helping Project Managers track daily tasks, to-do lists, and key deadlines
• Handling incoming emails, phone calls, and routine messages
• Communicating clearly with suppliers, contractors, clients, and team members
• Assisting with purchase orders, invoices, and expense processing
• Tracking office equipment, project materials, and supply levels
• Supporting day-to-day office tasks and general project admin

We are looking for someone with:

• Previous experience in project administration, project coordination, or high-level administration
• Availability to start immediately or on short notice
• Excellent written and verbal communication skills
• Strong organisational skills and sharp attention to detail
• Proven ability to multitask, prioritize tasks, and meet deadlines
• High proficiency in IT skills, including MS Office suite (Excel, Word, Outlook, Teams)
• A proactive, solution-oriented, and structured approach to work