Office and Facilities Coordinator (14 month contract)

Barden | B Corp; Cork; On-site; EUR 21,000 - 29,000; Part time

Job summary

Barden | B Corp is seeking a part-time Facilities & Office Co-Ordinator on a 14-month fixed-term contract to cover maternity leave. You will be the first point of contact for all office and facilities matters on site, supporting a busy, professional workplace across facilities management, onboarding, procurement, health & safety, and employee engagement.

It's a varied role for someone organised and proactive.

Qualifications

• Experience in site or office administration.
• Experience with procurement, PO processes and expenses.
• Comfortable coordinating external vendors and service providers.
• SAP experience is advantageous.
• Highly organised, proactive with strong communication.

Responsibilities

• Coordinate maintenance, repairs and vendors for on-site facilities.
• Support onboarding and workplace setup for new employees.
• Manage procurement and financial admin (POs, expenses, invoicing via SAP/Ariba).
• Participate in Health & Safety activities including fire drills.

Skills

Vendor management

Procurement

SAP/Ariba

Office administration

Facilities coordination

Health & Safety

Communication

Tools

SAP

Ariba

Job description

Our client is seeking a Facilities & Office Co-Ordinator to join on a part-time, 14-month fixed-term contract covering maternity leave.

Acting as the first point of contact for all office and facilities matters on site, you'll support a busy, professional workplace across facilities management, onboarding, procurement, health & safety, and employee engagement. It's a varied, hands-on role suited to someone organised, proactive, and comfortable juggling multiple priorities.

ABOUT THE ROLE:

• Act as the main point of contact for office and facilities requests, coordinating maintenance, repairs and vendor management (AC, security, fire safety, canteen, etc.)
• Support onboarding for new employees, including workplace set-up and site inductions
• Manage procurement and financial admin — purchase card expenses, POs, and invoice processing via SAP/Ariba
• Sit on the Health & Safety Team, coordinating fire drills and promoting H&S practices

ABOUT THE PERSON:

• Experience in a site administrator, office administrator, facilities coordinator or office manager role
• Comfortable managing external vendors and service providers
• Experience with procurement, purchase orders, expenses and invoicing
• SAP experience knowledge an advantage
• Highly organised, detail-focused, and able to work on your own initiative
• Strong communicator with a customer-focused approach