Receptionist

Honeycomb; Dundalk; On-site; EUR 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Private medical insurance

Pension contribution

Exercise / Gym membership

25 days leave + stat holidays + extra

Job summary

Honeycomb is recruiting a Receptionist/Office Administrator for its Dundalk office. The role is full-time, permanent and on-site, named Director of First Impressions, with responsibilities across front of house, travel and event coordination, facilities management and finance support.

The successful candidate will act as a first contact for visitors, manage calls, coordinate meetings, arrange travel for Irish/UK/USA employees, and assist with office projects.

Qualifications

• Previous experience in a similar role.
• Ability to operate in a fast-paced office environment.
• Excellent interpersonal and communication skills.
• Positive attitude and pro-active approach to work.
• Highly organised with the ability to multi-task and prioritise effectively.
• Microsoft Excel skills would be preferable.

Responsibilities

• Front of House: be first point of contact for visitors, answer calls, manage mail and meetings.
• Travel and event coordination: arrange travel and events, coordinate logistics, support finance with timely backups.
• Facilities management: monitor office supplies, liaise with suppliers, manage small office projects.
• Finance assistance: support credit control through customer engagement.

Skills

Interpersonal skills

Communication skills

Organisational skills

Pro-active attitude

Multi-tasking

Excel skills

Tools

Microsoft Excel

Job description

Honeycomb is partnering with a software company based in Dundalk to recruit for a Receptionist / Administrator to look after their Front of House function. The role is full time and permanent and is 5 days on site.

The Client

Our client is a software company that provides tailored software solutions to over 2500 customers worldwide. They have been honoured in the Deloite Fast 50 several times and are continuing to scale due to their customer focused, collaborative and innovative approach.

The Role

The Receptionist & Office Administrator plays a critical role in the successful running of the Dundalk office. Our client believes this position is so important that they name it Director of First Impressions! This is a diverse role, which incorporates the traditional front of house responsibilities but also travel and event co-ordination, facilities management and finance team assistance. So this role will suit a motivated, driven individual with a lively personality!
Responsibilities

Front of House

• Acts as the first point of contact for visitors, customers & employees
• Manages incoming calls, directing them efficiently throughout the business
• Maintains internal systems ensuring data is entered accurately and timely
• Ensures all meetings are set up professionally, including refreshments
• Manages incoming and outgoing mail and courier deliveries

Travel and event coordination

• Arranges company-wide travel (flights/hotels/taxis) for Irish/UK/USA employees
• Co-ordinates travel for company events/off-site meetings
• Ensures backups are provided to finance on timely basis to comply with Revenue/HMRC requirements
• Manages hospitality for company events; example All Hands, BBQs
• Supports HR and Communications teams with event setup & logistics

Facilities Management

• Supports the smooth day-to-day operation of the office through effective management of administrative tasks, supplies and facilities issues.
• Maintains stock levels of office stationery and hospitality supplies.
• Liaises with external suppliers on building/appliance repairs
• Manages office projects; example painting/electricity/carpeting etc.

Finance assistance

• Utilises their people skills to assist with customer engagement as part of our credit control function.

Criteria

• Previous experience in a similar role
• Ability to operate in a fast-paced office environment
• Excellent interpersonal and communication skills
• Positive attitude and a pro-active approach to work
• Highly organised with the ability to multi-task and prioritise effectively
• Microsoft Excel skills would be preferable

Benefits and Culture

• Competitive salary
• Private medical insurance
• Pension contribution
• Exercise / Gym membership
• 25 days leave + stats + extra leave for longstanding staff

If you have a disability that requires support at any stage of the recruitment process, please contact us directly to discuss your requirements.

Honeycomb is committed to providing equal opportunities for all applicants.