Senior PA

Honeycomb; Dublin; On-site; EUR 42,000 - 58,000; Full time

Benefits offered by this job

Market-leading salary

Pension contribution up to 8%

22 days annual leave plus holidays

€750 annual healthcare allowance

Hybrid working from day one

On-site gym facilities

Travel Saver scheme

Subsidised canteen

Enhanced maternity and paternity leave

Excellent long-term career prospects

Job summary

Honeycomb, in partnership with a leading commercial law firm, is seeking a Senior PA to support two Partners and several Associates within a Corporate team. This is an excellent opportunity to join a busy, professional environment and to build a long-term career.

The role involves high-level administrative support, including diary management, document production, billing, and business development documentation, with hybrid working from day one.

Qualifications

• Minimum of 3 years' experience as a Legal PA or Legal Secretary supporting senior staff.
• Experience in a large legal or professional services environment would be highly advantageous.
• Advanced working knowledge of Microsoft Word, Outlook, Excel and PowerPoint.
• Experience working with document management and billing systems.
• Experience using digital dictation systems.
• Excellent organisational skills with the ability to prioritise a busy and varied workload.
• Ability to re-prioritise tasks effectively when required.
• A flexible, proactive and positive approach to work.
• Excellent attention to detail and accuracy.
• Ability to act with complete discretion and maintain confidentiality at all times.
• Strong ownership and accountability with the willingness to take responsibility for the requirements of the role.
• A strong team focus with the willingness and flexibility to assist colleagues when required.
• A genuine eagerness to learn, develop skills and continually improve.

Responsibilities

• Manage complex diaries, meetings and travel arrangements for Partners.
• Produce and amend high-quality documents from dictation and drafts.
• Take ownership of billing processes for allocated Partners.
• Prepare client meeting documentation including research and biographies.
• Manage emails, calendars and contacts efficiently.
• Enter and report on business development data via CRM.
• Maintain accurate electronic filing and document management.
• Provide general admin support including printing, posting, scanning.
• Support the wider PA team and assist colleagues as required.
• Take ownership of responsibilities and ensure accuracy and efficiency.
• Carry out additional administrative duties as required.

Skills

Legal industry experience

Discretion & confidentiality

Time management

Prioritisation

Communication skills

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Document management systems

Billing systems

Dictation software

Job description

Honeycomb is delighted to be partnering with a leading commercial law firm to recruit a Senior PA to join their Corporate team. This is an excellent opportunity to support two Partners and several Associates within a highly professional and collaborative environment.

The Client

Our client is a highly respected commercial law firm with an excellent reputation within the Irish legal sector. The firm is committed to delivering a high-quality service to its clients while fostering a collaborative, professional and supportive working environment.

This is an excellent opportunity for an experienced Legal PA looking to join a well-established firm and build a long-term career within a busy Corporate team. This role would suit someone currently working within a large legal or professional services firm who is accustomed to supporting senior stakeholders in a fast-paced and demanding environment.

The Role

Working alongside existing PAs, the successful candidate will provide high-level administrative support to Partners, as well as supporting Associates. This is a varied and fast-paced role requiring excellent organisation, attention to detail and the ability to manage competing priorities effectively.

Key responsibilities include:

• Managing complex diaries, meetings and travel arrangements.
• Producing and amending high-quality documentation from digital dictation and handwritten drafts, ensuring documents follow the firm's house style.
• Taking ownership of billing processes for allocated Partners.
• Preparing business development documentation for new client meetings, including research, client biographies and company information.
• Managing emails, calendars and contacts efficiently.
• Entering and reporting on business development data through the firm's Interaction CRM system.
• Maintaining accurate filing systems, including electronic filing and document management.
• Providing general administrative support including printing, posting, photocopying and scanning.
• Supporting the wider PA team and assisting colleagues when required.
• Taking ownership of responsibilities and ensuring work is completed accurately and efficiently.
• Carrying out additional administrative duties as required.

Essential Criteria

• Minimum of 3 years' experience as a Legal PA or Legal Secretary supporting senior staff.
• Experience within a large legal or professional services environment would be highly advantageous.
• Advanced working knowledge of Microsoft Word, Outlook, Excel and PowerPoint.
• Experience working with document management and billing systems.
• Experience using digital dictation systems.
• Excellent organisational skills with the ability to prioritise a busy and varied workload.
• Ability to re-prioritise tasks effectively when required.
• A flexible, proactive and positive approach to work.
• Excellent attention to detail and accuracy.
• Ability to act with complete discretion and maintain confidentiality at all times.
• Strong ownership and accountability with the willingness to take responsibility for the requirements of the role.
• A strong team focus with the willingness and flexibility to assist colleagues when required.
• A genuine eagerness to learn, develop skills and continually improve.

Benefits

• Market-leading salary.
• Competitive pension contribution of up to 8%.
• 22 days' annual leave plus statutory holidays.
• €750 annual healthcare allowance.
• Hybrid working from day one.
• On-site gym facilities.
• Travel Saver scheme.
• Subsidised canteen.
• Enhanced maternity and paternity leave.
• Opportunity to join one of Ireland's leading commercial law firms with excellent long-term career prospects.

If you have a disability that may require support at any stage of the recruitment process, please let us know so that appropriate arrangements can be made. Honeycomb is committed to equal opportunities for all candidates.

Please note:

Due to the high volume of applications currently being received, we can only consider candidates who meet the outlined criteria. Unfortunately, individual feedback may not be possible. Thank you for your understanding.